SUBJECT:

On-line - Payment Authorization (Revision)

NOTE: THIS IS A REVISION TO THE ORIGINAL NOTICE. THE DATE OF THE

PRESENTATIONS HAS CHANGED. ALL ELSE REMAINS THE SAME. WE

APOLOGIZE FOR THE INCONVENIENCE.

The Disbursements Division of Business and Financial Services is
pleased to announce the availability of the new IFIS on-line check
request process, Payment Authorization, (PayAuth).

This process will allow for departments the option of replacing
several categories of paper Check Requests (also known as Form 5's)
currently being submitted to Disbursements for processing with on-line
transactions.

PayAuth will eliminate much of the associated paper, manual
approvals, mailing, and handling and will expedite the issuance of
these payments and reimbursements while ensuring that transactions are
properly authorized and approved.

Two presentations are being cosponsored by Disbursements and
Administrative Computing and Telecommunications (ACT) and are
scheduled to introduce this process to the campus:

      Room 111A (Chancellor's Complex)

      October 23, 1996   9:00 - 10:00
      October 23, 1996  10:30 - 11:30

During these sessions, information will be presented regarding the
intended use for PayAuth. We will also discuss potential benefits and
opportunities which you will now have by the use of this payment process.
Please plan on attending one of the presentations to learn more about this
exciting new process. We will be available to answer any questions.

To be authorized to use PayAuth, special training is a requirement.
The training program is the result of a combined effort by
Disbursements and ACT and is designed to provide potential users with
both the requisite procedural knowledge and applicable technical
skills. During the October presentations, you will be informed on
what this training will involve, when it will be available, and how to
register for one of the classes which are scheduled to begin in
December.

Additional information regarding PayAuth and future Web based training
will be posted on the Disbursements Web page:

      http://www-bfs.ucsd.edu/dis/payauth.htm.

PayAuth will not be replacing any processes which involve the payment
of invoices intended to be handled either by high or low value
purchase orders. Disbursements will continue to accept and process
paper check requests.

Faye E. McCullough Manager Disbursements Division