SUBJECT:

Federal/State/Institutional Work-Study Programs

REFERENCE:  PPM 250-6.1, STUDENT EMPLOYMENT WORK-STUDY

This campus notice is designed to provide necessary administrative
information to potential employers under the College Work-Study Programs.

Work-Study program funds are provided to help meet a student's financial
need while providing the student an opportunity to work, rather than
borrow. In keeping with the spirit of the program, we encourage the
development of jobs which will offer our students an opportunity for
major- or career-related work experience. Additionally, we are required
by Federal Regulations to ensure that a portion of our Work-Study funds
are used for community service work. We ask that you keep these
objectives in mind when developing jobs for our students.

SPLIT:      The deparment matching portion will remain at 50%.

PROGRAM
DATES:      Students may begin work on Monday, September 23, 1996, and
         may continue through Friday, June 13, 1997, or when their
         Work-Study awards are depleted, whichever occurs first.

REVISIONS:    At this time, our office does not anticipate converting
         additional earnings or loans to Work-Study for the 1996-97
         academic year.

JOB POSTING:  Work-Study funded jobs will be available on Tele-Job, a
         phone-in service offered by the Job Opportunities Program
         of Career Services, via Infopath and on computers located
         on the first floor in Career Services. Departments must
         specify on the vacancy listings which positions are funded
         with any type of Federal funds, including Federal
         Work-Study.

WORK-STUDY
DESIGNATION:   When employing students on the Work-Study Program, depart-
         ments must indicate "F" for Federal Work-Study or "S" for
         State Work-Study in the W block on the distribution line on
         the "EAPC" screen in the Payroll Personnel System (PPS).
         Failure to properly code these fields will result in 100% of
         the student's earnings being charged to the department.
         Also, the same coding must be included on specials and
         adjustment University Payroll Time Reports (PTRs). It is the
         responsibility of the departments to carefully review their
         DOPEs (Distribution of Payroll Expense Report) to ensure
         that their payroll documents have been key entered
         correctly. Problems with payroll key entry should be directed
         to the Payroll Office at the extensions listed below.

PAYROLL CAP:   The Work-Study Program Cap prevents a charge to the Work-
         Study program if the student has reached the maximum
         the student is permitted to earn. After the maximum is
         reached, 100% of the student's earnings will be charged
         to the department. Questions about the cap for individual
         students should be directed to the appropriate college
         unit at Student Financial Services (SFS) at the numbers
         listed below.

AWARD
AMOUNT:     The Work-Study award amount appearing on the Financial
         Aid Award Letter is the gross earnings amount. This
         amount includes the department's portion. It is unlawful
         to require the Work-Study recipient to repay or otherwise
         be responsible for meeting the department's portion.
         Please be aware that award amounts often change throughout
         the year because of revisions to the student's awards.
         Also be aware that the student may have been previously
         employed by another department on Work-Study funds and
         may have already earned a portion of the Work-Study award.
         If you have any questions regarding the current Work-Study
         award amount, please call SFS at the appropriate extension
         listed below.

NO TIME
PROJECTION:   Regulations do not allow the projection of earnings beyond
         the date the time sheet is signed and submitted.

WORK
HOURS:     Students employed on Work-Study may work a maximum of 40
         hours per week, though we recommend less than 20 hours a
         a week while the student is attending classes.

         Sick leave, vacation or holiday pay, and other non-wage
         payment may not be paid on any Work-Study funds.

         The work schedule should be a mutual agreement between the
         employer and the employee.

MONTHLY
AUDIT:       Immediately after each pay period, please forward a copy
         of the completed University PTR to the appropriate SFS
         unit at the mail codes listed below with the breakdown of
         hours worked on a daily basis, departmental and student
         signatures, and dates.

         Regulations require that Student Financial Services perform
         a detailed audit of Work-Study earnings. The University
         PTR is considered the common time sheet. Our office will
         not accept individualized department timesheets.

         Student Financial Services will audit payments made on
         Work-Study program funds and request copies of missing or
         incomplete PTRs. If a copy of the requested PTR is not
         submitted by the date requested, then the charge for the
         prior Work-Study payment associated with the requested
         PTR will be reversed and applied to your department account
         at 100%. The department will be notified when this occurs.
         Departments who repeatedly fail to follow the Work-Study
         procedures will be excluded from hiring Work-Study students.
         Please note that the original PTR should always be forwarded
         to Payroll. For audit purposes, Student Financial Services
         requires a photocopy and not the original PTR.

COMPLIANCE:  Failure to comply with the Work-Study regulations may result
         in the termination of Work-Study employees in your department.

GENERAL INFO
SESSIONS:    Two information meetings with Phyllis Walker, Pearl Trinidad,
         and Ann Klein will be held to answer questions about the
         Work-Study Program. The first meeting will be held on
         Tuesday, October 1, from 10:00 to 11:00 a.m. The second
         meeting will be held on Wednesday, October 2, from 1:00
         to 2:00 p.m. Both meetings will be held in the
         Multipurpose Room, Career Services on the first floor.
         We request that a representative from your department
         choose a convenient date to attend.

CONTACTS:    Contact Accounting at x44075A, mail code 0953, with questions
         regarding Operating Ledger information.

         Contact the Job Opportunities Program at x44472, mail code
         0335, with questions regarding employing students at UCSD.

         Contact Payroll at x42269 (A-K) or x43245 (L-Z), mail code
         0952, with questions regarding payroll procedures.

         Contact Student Financial Services at the appropriate
         extensions and mail codes listed below if you have any
         questions about a student's Work-Study award or about our
         audit procedures. We recommend that you retain a copy of
         the student's job referral and make a note in each student's
         file as to which college he/she attends.

      THURGOOD MARSHALL COLLEGE SFS  43805 MAIL CODE 0013
      MUIR COLLEGE SFS           43808 MAIL CODE 0013
      REVELLE COLLEGE SFS         43806 MAIL CODE 0013
      ELEANOR ROOSEVELT COLLEGE SFS  42550 MAIL CODE 0013
      WARREN COLLEGE SFS          44686 MAIL CODE 0013
      GRADUATE SFS              43807 MAIL CODE 0013
      SCHOOL OF MEDICINE SFS        44664 MAIL CODE 0013

We appreciate your interest in hiring Work-Study students and remain
committed to working with you to maintain a successful and viable program.
Please feel free to contact us or the appropriate departments listed above
should you have any questions.

Vincent De Anda Director Student Financial Services