OFFICE OF THE ASSISTANT VICE CHANCELLOR -
BUSINESS AND FINANCIAL SERVICES DISBURSEMENTS DIVISION
PURCHASING DIVISION September 5, 1997 X
KEY ADMINISTRATORS/KEY SUPPORT STAFF SUBJECT: Sigma Aldrich Research Express Order Process This is to introduce campus departmental buyers to a streamlined procurement program that UCSD has developed in partnership with Sigma Aldrich Research (SAR). This program combines both the benefits of UCSD's Express Order process (http://bfsweb2.ucsd.edu/epic/gdlnexor.htm) and the advantages of SAR's UCSD dedicated secured web based ordering and information center which provides favorable price and service agreement terms. The SAR site also offers e:mail confirmations for ordered items, product descriptions, and technical specifications for use by researchers. This program is open to all UCSD employees regardless if they are designated as buyers of SAR products as long as they are accessing this site from a valid UCSD network address. The UCSD/SAR Web site allows the UCSD research community to review technical product data and correspond with SAR sales and technical representatives. Those individuals who have a valid UCSD buyer code will also be able to access a secure web site for registration to place orders for Sigma, Aldrich, Fluka and Supelco brand products in compliance with UC Planned Purchase Agreement # 438/SF/009/297.
This agreement provides the UCSD research community with the following: Special pricing for products listed in the current Catalog of Laboratory Essentials
Discounts up to 15% for new Principal Investigators New "Laboratory Essentials" pricing for case quantity products Waived handling fees for all orders
"Stock Options" On-site Stocking option to improve product availability Management purchase history reports summarizing purchases and savings
This new process will replace low value and high value purchase order processing for laboratory and chemical supplies to SAR up to $2500.00. SAR will also accommodate users who are unable to access the web by offering a "fax" order process for an interim period.
SAR will be offering training sessions to familiarize laboratory personnel on how to either access and use either the secured web ordering or fax ordering method. These training sessions will last approximately one hour at the dates/time and locations listed below:
DATE/TIME: LOCATION: MAXIMUM SEATS AVAILABLE: 9/9/97
9:00 AM - 10:30 AM CMG Large Conference Room, 30 11:00 AM - 12:30 PM CMG Large Conference Room, 30 1:30 PM - 3:00 PM Room 3500, Pacific Hall, 30 3:00 PM - 4:30 PM Room 3500, Pacific Hall, 30
9/10/97
8:30 AM - 10:00 AM Room 2102, Urey Hall, 30 10:30 AM - 12:00 PM Room 2102, Urey Hall, 30 1:30 PM - 3:00 PM Room 3500, Pacific Hall, 30 3:00 PM - 4:30 PM Room 3500, Pacific Hall, 30 9/11/97
10:00 AM - 11:30 AM Room 114, Old Scripps Bldg, SIO, 30 1:30 PM - 3:00 PM ACR #117, Med Center Lobby, 12-20
Each training session is open to the maximum number of persons, which will also allow adequate time to answer questions. Reservations will be on a first come, first serve, basis and may be made by contacting our SAR representative, Mr. Marty Garff at (800) 396-0803 x1451 (voice). Marty may also be reached via email at mlgarff@aol.com. Please provide the following information when confirming your attendance to a scheduled session: Name Dept. Phone # # Attending Location Date Time We would like to encourage those persons who are responsible for placing and administering orders for chemicals and laboratory supplies with SAR, to attend one of these training sessions. We also encourage those who attend a session to cross train others in their labs or offices who were unable to attend one of the scheduled sessions.
Should you wish to become familiar with SAR's web site prior to the training sessions, the address is https://gateway.sial.com/ucalsd. This site can also be accessed through UCSD's Express Procurement Information Center (EPIC) at http://bfsweb2.ucsd.edu/epic/. Additional information regarding procedures for using the Express Order process, Express Order vendors, and Express Statements are also available from the latter site. Should you have questions regarding the SAR training sessions, please contact Marty Garff at the voice or email location listed above, or contact Kaye Cavanaugh, UCSD Purchasing at extension 46286 or email kcavanaugh@ucsd.edu. You may also contact Kaye if you have any questions regarding the program.
Linda Collins, Purchasing Faye McCullough, Disbursements lcollins@ucsd.edu mccullof@ucsd.edu