SUBJECT:

FEDERAL/STATE WORK-STUDY PROGRAMS

REFERENCE: PPM 250-6.1, STUDENT EMPLOYMENT WORK-STUDY

This campus notice is designed to provide necessary administrative
information to potential employers under the College Work-Study
Programs.

Work-Study program funds are provided to help meet a student's
financial need while providing the student an opportunity to work, rather
than borrow. In keeping with the spirit of the program, we encourage the
development of jobs which will offer our students an opportunity for
major- or career-related work experience. Additionally, we arerequired
by Federal Regulations to ensure that a portion of our Work-Study
funds are used for community service work. We ask that you keep these
objectives in mind when developing jobs for our students.

NEW:       As part of the America Reads Challenge, UCSD will be
          utilizing a portion of increased Federal Work-Study
          funds for 1997-98 to start a new employment program for
          reading tutors. This new program will not require a
          departmental match and is being administered through Cal
          SOAP. Additionally, positions are available through the
          Off-Campus Work-Study Program for Rolling Readers.

SPLIT:       The department matching portion will remain at 50% for
          the Federal and State Work-Study programs, with the
          exception of the new America Reads program which will not
          have a department match.

PROGRAM
DATES:      Students may begin work on Monday, September 22, 1997,
          and may continue through Friday, June 12, 1998, or when
          their Work-Study awards are depleted, whichever occurs first.

REVISIONS:    At this time, our office does not anticipate converting
          additional earnings or loans to Work-Study for the 1997-98
          academic year.

JOB POSTING:   Work-Study funded jobs may be viewed by students via
          the Career Services Center's homepage at www-csc.ucsd.edu,
          in the On-Line Career Lab or on computers located on the first
          floor in Career Services. Departments must specify on the
          vacancy listings which positions are funded with any type
          of Federal funds, including Federal Work-Study.

WORK-STUDY
DESIGNATION:   When employing students on the Work-Study Program,
          departments must indicate "F" for Federal Work-Study, "S"
          for State Work-Study, or "I" for America Reads in the W block
          on the distribution line on the "EAPC" screen in the Payroll
          Personnel System (PPS). Failure to properly code these
          fields with "F" or "S" or "I" will result in 100% of the
          student's earnings being charged to the department. Also, the
          same coding must be included on specials and adjustment
          University Payroll Time Reports (PTRs). It is the
          responsibility of the departments to carefully review their
          DOPEs (Distribution of Payroll Expense Report) to ensure that
          their payroll documents have been key entered correctly.
          Problems with payroll key entry should be directed to the
          Payroll Office at the extensions listed below.

PAYROLL CAP:   The Work-Study Program Cap prevents a charge to the
          Work-Study program if the student has reached the maximum
          the student is permitted to earn. After the maximum is
          reached, 100% of the student's earnings will be charged
          to the department. Questions about the cap for individual
          students should be directed to the appropriate college unit at
          Student Financial Services (SFS) at the numbers listed below.

AWARD
AMOUNT:     The Work-Study award amount appearing on the Financial
          Aid Award Letter is the gross earnings amount. This amount
          includes the department's portion, with the exception of the
          America Reads program which has no match from the
          department. It is unlawful to require the Work-Study
          recipient to repay or otherwise be responsible for the
          department's portion. Please be aware that award amounts
          often change throughout the year because of revisions to the
          student's awards. Also be aware that the student may have
          been previously employed by another department on
          Work-Study funds and may have already earned a portion of
          the Work-Study award. If you have any questions regarding the
          current Work-Study award amount, please call SFS at the
          appropriate extension listed below.

NO TIME
PROJECTION:    Regulations do not allow the projection of earnings
          beyond the date the time sheet is signed and submitted.

WORK HOURS:   Students employed on Work-Study may work a maximum of 40
          hours per week, though we recommend less than 20 hours a
          week while the student is attending classes. Sick leave,
          vacation or holiday pay, and other non-wage payment may not
          be paid on any Work-Study funds. The work schedule should
          be a mutual agreement between the employer and the
          employee.

MONTHLY
AUDIT:       Immediately after each pay period, please forward a copy
          of the completed University PTR to the appropriate SFS
          unit at the mail codes listed below with the breakdown
          of hours worked on a daily basis, departmental and
          student signatures, and dates. For those departments who are
          using the On-Line Timekeeping System (OLPTR), please print
          a PTR from the OLPTR System to record the breakdown of
          hours worked on a daily basis, departmental and student
          signatures and dates. Please forward a copy of the completed
          and signed University OLPTR to the appropriate SFS unit at
          the mail codes listed below. Regulations require that Student
          Financial Services perform a detailed audit of Work-Study
          earnings. The University PTR is considered the common time
          sheet. Our office will not accept individualized department
          timesheets. Student Financial Services will audit payments
          made on Work-Study program funds and request copies of
          missing or incomplete PTRs. If a copy of the requested PTR is
          not submitted by the date requested, then the charge for the
          prior Work-Study payment associated with the requested PTR
          will be reversed and applied to your department account at
          100%. The department will be notified when this occurs.
          Departments who repeatedly fail to follow the Work-Study
          procedures will be excluded from hiring Work-Study students.
          Please note that the original PTR should always be forwarded
          to Payroll. For audit purposes, Student Financial Services
          requires a photocopy and not the original PTR.

COMPLIANCE:   Failure to comply with the Work-Study regulations may
          result in the termination of Work-Study employees in your
          department.

GENERAL INFO
SESSIONS:    An information meeting with Phyllis Walker, Pearl
          Trinidad, and Ann Klein will be held to answer questions about
          the Work-Study Program. The meeting will be held on
          Thursday, October 9, from 11:00 to 12:00 noon in the
          Multipurpose Room, Career Services on the first floor. We
          request that a representative from your department attend.

CONTACTS:    Contact Accounting at x44075A, mail code 0953, with
          questions regarding Operating Ledger information. Contact the
          Job Opportunities Program at x44472, mail code 0335, with
          questions regarding employing students at UCSD. Contact
          Payroll at x42269 (A-K) or x43245 (L-Z), mail code 0952, with
          questions regarding payroll procedures. Contact Student
          Financial Services at the appropriate extensions and mail
          codes listed below if you have any questions about a student's
          Work-Study award or about our audit procedures. We
          recommend that you retain a copy of the student's job referral
          and make a note in each student's file as to which college
          he/she attends.

THURGOOD MARSHALL COLLEGE SFS  43805  MAIL CODE 0013
MUIR COLLEGE SFS           43808  MAIL CODE 0013
REVELLE COLLEGE SFS         43806  MAIL CODE 0013
ELEANOR ROOSEVELT COLLEGE SFS   42550  MAIL CODE 0013
WARREN COLLEGE SFS          44686  MAIL CODE 0013
GRADUATE SFS              43807   MAIL CODE 0013
SCHOOL OF MEDICINE SFS        44664  MAIL CODE 0013

We appreciate your interest in hiring Work-Study students and remain committed
to working with you to maintain a successful and viable program. Please feel
free to contact us or the appropriate departments listed above should you have
any questions.

VINCENT DE ANDA Director Student Financial Services