UCSD CAMPUS NOTICE University of California, San Diego |
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OFFICE OF THE VICE CHANCELLOR - BUSINESS AFFAIRS March 24 1998 VICE CHANCELLORS KEY ADMINISTRATORS/KEY SUPPORT STAFF OFFICE MAIL DISTRIBUTION CONTACTS SUBJECT: 1998-99 Staff Affirmative Action Training Program, Call for Vice Chancellor and Departmental Applications I am pleased to announce the call for Vice Chancellor unit and departmental applications for the 1998-99 fiscal year. Annually, we seek to fund several projects (last year, eight projects were funded with a total allocation of $80,900). The implementation of the Staff Affirmative Action Training Program will be in compliance with Equal Opportunity/Affirmative Action requirements and other applicable UC policies. Vice Chancellor units, departments, or departments in collaboration with other departments are invited to submit applications for funds to support departmental training and development programs which will enhance the job skills of targeted employees. The proposed activity must benefit at least three individuals and must reflect supplemental funding in the total funds requested. The program may be utilized to: I. Provide on-the-job training by placing participants in temporary positions (i.e., casual or internship) or by creating temporary positions for the participants, or II. Enhance the skills of participants to prepare them for career advancement. Requirements, selection criteria, and the application form are attached. Vice Chancellor units and departments must submit the application form to Human Resources - Equal Opportunity/Staff Affirmative Action, Mail Code 0923, no later than Monday, April 27, 1998. The Staff Affirmative Action Training Program Committee will review the applications and send notification letters of their decisions on funding by the end of June 1998. If you have questions, please call Equal Opportunity/Staff Affirmative Action at extension 45717. Steven W. Relyea Vice Chancellor - Business Affairs Attachment ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ VICE CHANCELLOR UNIT AND DEPARTMENT APPLICATIONS REQUIREMENTS AND SELECTION CRITERIA FOR 1998-99 STAFF AFFIRMATIVE ACTION TRAINING PROGRAM FUNDS REQUIREMENTS: 1. Requests for funds must be received no later than Monday, April 27, 1998. 2. In the event more information is needed, the Training Program Committee may ask Vice Chancellor units and departments for clarification or to provide a brief presentation to the Committee. 3. The proposed activity must benefit at least three individuals. Collaboration of departments is allowed to ensure that at least three individuals benefit from the proposed program. 4. The proposed activity must occur during the period ofJuly 1, 1998 through June 30, 1999. 5. All funds must be expended by June 30, 1999. 6. Please attach a sample copy of your program's participant evaluation form to your application. (A draft copy is acceptable.) Please ask specific and measurable questions of your program participants, including the following: I. Identify your personal goals relative to this program. II. What skills were obtained and valued in relationship to the personal goals identified? III. What one thing would you change for next year? 7. If submitting an application for a program that was funded by this Committee last year, please submit a preliminary program evaluation for 1997-98 along with your application by April 27, 1998. (See the Committee's request for year-end program evaluation information in #8 below.) 8. The year-end evaluation for 1997-98 programs is due by August 31, 1998. In the program evaluation, the Committee would like to see the instructor or program coordinator: link the goals of the participants directly to the training or program provided; analyze the participant evaluations; and identify successful aspects of the program as well as improvements that can be made for the next year. Please provide a list of program participant's names and employee id numbers to track their career progression at UCSD. SELECTION CRITERIA: A combination of the following factors will be considered by the Committee during the review process. 1. Are there sufficient anticipated openings to allow reasonable chance for promotion or transfer of the participants? 2. Is the proposed program part of an attainable career plan for promotion or career change of the participants? 3. What supplemental funding sources or resources will the department contribute for training the participants? 4. Have Staff Affirmative Action Training Program funds been allocated previously to the department? If so, the program evaluation submitted in accordance with Requirement #7 above will be used in the evaluation of the application. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ University of California, San Diego 1998-99 Staff Affirmative Action Training Funds Vice Chancellor Unit or Departmental Application Please type or print clearly. Please review the requirements and selection criteria closely. # Vice Chancellor unit or Department(s): Mail Code: # Contact Person: Extension: # Electronic Mail Address: 1. Title of Program: 2. Summary of Proposed Activity: 3. Objective of Proposed Activity / Anticipated Goals of the Program Participants: 4. Anticipated Number of Staff to be Served: Collaboration of departments is allowed to ensure that at least three individuals benefit from the proposed program. If known, list names and titles of employees: 5. Training Methods to be Utilized. Describe the type of courses to be taught or topics that will be covered. 6. Describe how you will measure the effectiveness of the Program. Describe how the Program will meet participants’ goals and how your year-end program evaluation will measure that. (Attach a sample copy of your program’s participant evaluation form.) 7. Total Funds Requested: Please attach an itemized budget (see sample below), including all supplemental funding sources. Item Cost Total Instructor's Fees 2 @ $2,000, 4 @ $500 $6,000 Training Materials 6 @ $ 100 $ 600 Printing/Publicity 6 @ $ 100 $ 600 Addressing Services/Mailing 6 @ $ 150 $ 900 Audio/Visual Charges 6 @ $ 50 $ 300 Subtotal Less: Supplemental Funding $8,400 -(3,400) Total Amount Requested $5,000 * Application should not exceed five pages including the copy of the program’s participant evaluation form. * Attach your preliminary program evaluation, if funded last year. Please send 12 copies to: Patty Arnett Equal Opportunity/Staff Affirmative Action, Mail Code 0923 No later than Monday, April 27, 1998 |