SUBJECT:

UCSD Travel Communications System

The Disbursements Division's Travel Office has recently implemented
improvements to the travel communications system to provide better
support to our departmental customers in complying with UC policy requiring
that events be reconciled by the submission of a travel expense voucher
within 21 calendar days from the completion of an event.

Recent modifications include (1) e-mail capability for sending the
notifications and (2) the ability to distribute sequential notices and
automatically track their distribution.

A future modification of the process will add the capability for sending
communications on event status and other travel information to departmental
personnel responsible for travel activity.

Beginning in March, travel communications will be distributed automatically
via e-mail to those travelers, both UCSD employees and non-employees, with
electronic addresses in the IFIS Travel Accounting Module. For those
travelers without e:mail addresses, paper notifications will be generated
and mailed.

We hope these modifications will aid in the timeliness of reconciling
outstanding travel events and for providing reimbursement to travelers,
when applicable.

We hope you will feel free to contact the Travel Office at 822-1757 if
your department experiences problems either resulting from or has questions
regarding the changes to our travel communications system.

Faye E. McCullough Manager Disbursements Division