SUBJECT:

UCSD's Emergency Operations Plan

As a residential, teaching and research university with a medical
school, two hospitals and complex clinical and community services and
programs, UCSD has many critical needs that require services to be available
at all times. A significant number of services must be provided on a
twenty-four-hour basis, seven days a week. In order to ensure service
delivery, UCSD will make every effort to remain open at all scheduled
times. However, to ensure employees' health and safety, there are events
which may necessitate modified operating schedules. Those events may
include adverse weather conditions, interruption of utilities, and local
catastrophic circumstances.

DECLARATION OF CAMPUS STATE-OF-EMERGENCY AND
CAMPUS NOTIFICATION
The authority to declare a campus state-of-emergency rests with the
Chancellor or a designated alternate, normally the Senior Vice Chancellor -
Academic Affairs in consultation with the Vice Chancellor - Business
Affairs and other essential administrators.

When there is a campus state-of-emergency that requires curtailment of
operating schedules, an official announcement will be made in accordance
with campus policies and procedures. As appropriate, the official
announcement will indicate whether the Chancellor or his designee has
authorized administrative leave with pay. Supervisors should be familiar
with related campus policies and procedures.

To support communication and status reports, the official announcement
will reference the UCSD toll-free Emergency Information Telephone Number
(888)308-UCSD (8273)and the General Campus Telephone Number(619)534-2230.
During an emergency in which the General Campus Telephone Number is not
staffed, a recorded status report message will be provided.

DEPARTMENT EMERGENCY OPERATIONS PLANS
All departments are encouraged to develop or update their Emergency
Operations Plans which should include:

  1. Employee Notification Process.
  2. Names, job titles, phone numbers (area codes and seven-digit phone
   numbers) of those who can be contacted for an explanation of assigned
   duties during emergencies.
  3. Emergency attendance instructional reporting procedures.
  4. Shutdown of critical operations' procedures.
  5. Emergency escape procedures and exit assignments, including accounting
   for building occupants.
  6. Assignment of duties (e.g., rescue and medical).
  7. Reporting procedures for emergencies (e.g., earthquakes, adverse
   weather, fires, threats of violence).
  8. Training of all employees of the department's Emergency Operations Plan
   and Essential Personnel Designation.
  9. Post-emergency department debriefing for continuous improvement of the
   Emergency Operations Plan.

ESSENTIAL PERSONNEL PLAN
The Essential Personnel Plan defines all employees who must report to work
and/or remain at work and their responsibilities during a department or
campus state-of-emergency.

ESSENTIAL PERSONNEL
Essential Personnel are employees who have been designated as vital to the
operation of a department, unit or work group. Essential Personnel are
employees whose presence are required regardless of the emergency
condition, and their expertise allow continuation of critical services,
protect the safety and well-being of the University's population and/or
physical plant, and support necessary timely work. Examples of such
employees include police and security personnel, engineers and other plant
and maintenance personnel, food service workers, health care and research
professionals, animal care employees, clerical and administrative
staff, environment health and safety professionals, human resources and
telecommunications personnel, and others identified by the department.
Designated Essential Personnel must remain at work or report to work.
Employees who fail to remain at work or report to work may be considered
Absent Without Approval pending discussion with their supervisor.

At least annually or on a departmental-defined schedule, appropriate
employees should be designated by their supervisors as Essential Personnel.
The designation should be in writing and indicate that these employees
provide critical services. When departments and units develop their
Emergency Operations Plan, an assessment of staffing requirements for
emergency situations should be included.

and Safety Office. It is important that employees in these categories have
the appropriate stickers as without this method of identification, it will
be difficult for these employees to enter the campus.

EMERGENCY RESPONDER PERSONNEL
Emergency Responder Personnel are employees officially designated by the
campus as responsible for emergencies such as hazardous materials and
security alarms. These employees are usually managers, emergency and safety
specialists such as police and hazardous waste professionals. In the event
of an emergency, Emergency Responder Personnel must return to the campus.

LIBERAL LEAVE
Liberal Leave may be invoked when conditions do not warrant a decision to
declare a full state-of-emergency requiring that operations be shut down.
However, individual employees may be benefited by late arrival or early
departure. All Essential Personnel must report to and/or remain at work.
Nonessential staff may be permitted to leave early or arrive at a later
specified time (typically, up to two hours after their normal scheduled
start time) or they may choose not to report to work. Employees not
reporting to work must follow their department's procedures to report
absences. In these instances, time off will be charged to accrued vacation
leave, compensatory time off (CTO) for non-exempt employees only, or leave
without pay. Employees who report to work within specified parameters of
their normal start time will not experience a loss of pay or have time
charged to accrued leave.

CENTRAL OFFICES
Central Offices available to provide guidance and directions for the
development of departmental emergency procedures are:

ADMINISTRATIVE COMPUTING AND TELECOMMUNICATIONS (ACT):
Computing Services - Paul Sermak, (619) 534-2443, psermak@ucsd.edu,
  Mail Code: 0903

Telephone Services - Bob Clay, (619) 822-0555, rclay@ucsd.edu,
  Mail Code 0320

CAMPUS POLICE:
Crime Prevention - Al Jenkins, (619) 534-3644, ajenkins@ucsd.edu,
  Mail Code 0017

ENVIRONMENT HEALTH AND SAFETY (EH&S):
EH&S Campus Emergency Coordinator - Scott Wilson, (619) 534-1064,
  swilson@ucsd.edu,
  Mail Code: 0920

HUMAN RESOURCES:
Office of Policy Development and Quality of Work/Life - Jonnie
  Craig-Winston, (619) 534-9659
  jcraig@ucsd.edu,
  Mail Code: 0922

UCSD EMERGENCY POLICY AND PROCEDURES (PPM)
Although the UCSD Emergency Policy and Procedures (PPM) require some
updating, they contain useful information. Plans are being made to update
the Emergency Policy and Procedures, address codes for closures, levels of
closure (full and partial), and notification protocols and other issues as
appropriate. When completed, the updated Emergency Policy and Procedures
will be disseminated to Policy Manual Holders. During the interim,
requests for emergency planning information may be directed to Scott
Wilson, EH&S Campus Emergency Coordinator at (619) 534-1064 or
swilson@ucsd.edu.

In the future, this Notice will be issued annually during the month of April.
Inquiries regarding this Notice may be directed to Jonnie Craig-Winston,
Human Resources Department, Director of the Office of Policy Development
and Quality of Work/Life, at (619) 534-9659 or to jcraig@ucsd.edu.

Marsha Chandler Senior Vice Chancellor - Academic Affairs Steven W, Relyea Vice Chancellor - Business Affairs