SUBJECT:

Entertainment Policy Update and Maximum Rates for Entertainment

The Office of the President has issued a new Business and Finance Bulletin,
BUS 79, Entertainment. UCSD's entertainment policy, Policy & Procedure
Manual (PPM) 350-30, University Sponsored Entertainment, will be rewritten
to incorporate the broadened scope in the applicable policy. A completely
revised campus policy on entertainment will be reissued later this summer.

The one significant change reflected in the new bulletin is the increase in
the maximum rates used for reimbursement of entertainment expenses.

The following rates are effective July 1, 1998 for official UCSD
entertainment expenses incurred after June 30, 1998:

The maximum per person expenditure for guests being entertained and for a
UCSD employee who is either the official host or who is a participant at
the request of the official host, is not to exceed the following amounts:

  Breakfast  $ 10.00
  Lunch   $ 20.00
  Dinner  $ 40.00
  Light Refreshment  $ 10.00

The reimbursement for a buffet reception cannot exceed the applicable meal
allowance associated with the type of buffet, i.e., breakfast, lunch, and
dinner.

Please update Supplement I in PPM 350-30 with this information.

The Travel and Entertainment web site has the most current information on
UC entertainment policy and procedure. To access this information, enter
"TravelLink" as the URL and the browser will navigate you to the site.

Faye E. McCullough Manager Disbursements Division