UCSD CAMPUS NOTICE University of California, San Diego |
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OFFICE OF THE VICE CHANCELLOR - BUSINESS AFFAIRS February 1, 1999 VICE CHANCELLORS KEY ADMINISTRATORS / KEY SUPPORT STAFF OFFICE MAIL DISTRIBUTION CONTACTS SUBJECT: Staff Equal Opportunity Enrichment Program, 1999-2000 Call for Vice Chancellor/Departmental Proposals for Funds I am pleased to announce the call for Vice Chancellor/departmental proposals for Staff Equal Opportunity Enrichment Program funds for the 1999-2000 fiscal year. Vice Chancellor units, departments or departments in collaboration with other departments are invited to submit proposals for funds to support departmental training and development programs, which will enhance the job skills of employees. The proposed activity must benefit a minimum of three individuals and must reflect supplemental funding in the total funds requested. Annually, we seek to fund several projects. Last year, nine projects were funded with a total allocation of $114,000. The program funds may be utilized to: I. Provide on-the-job training by placing participants in temporary positions (i.e., casual or internship) or by creating temporary positions for the participants, or II. Enhance the skills of participants to prepare them for career advancement. One of UCSD's objectives is to increase diversity in career positions. The implementation of the Staff Equal Opportunity Enrichment Program is one method by which this objective may be achieved. The proposal form, selection criteria, and requirements are attached. Please submit your proposal to Human Resources-Equal Opportunity/Staff Affirmative Action, mail code 0923, by Monday, April 26, 1999. The Staff Equal Opportunity Enrichment Program Committee, formerly Staff Affirmative Action Training Program Committee, will review the proposals and send notification letters of their decisions on funding by the end of June 1999. The implementation of the Staff Equal Opportunity Enrichment Program will be in compliance with equal opportunity/affirmative action requirements and other applicable UC policies. Please direct questions to Patty Arnett at Equal Opportunity/Staff Affirmative Action extension 46466. Steven W. Relyea Vice Chancellor - Business Affairs Attachment ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ REQUIREMENTS AND SELECTION CRITERIA FOR 1999-2000 STAFF EQUAL OPPORTUNITY ENRICHMENT PROGRAM VICE CHANCELLOR/DEPARTMENTAL PROPOSAL FOR FUNDS REQUIREMENTS: 1. The proposed activity must benefit at least three individuals. Collaboration between departments is allowed. 2. The proposed activity must occur during the period of July 1, 1999 through June 30, 2000. 3. The Staff Equal Opportunity Enrichment Program Committee may ask Vice Chancellor units/departments to provide a brief presentation to the Committee if more information is needed about the program. 4. All awarded funds must be expended and documentation submitted for reimbursement before June 30, 2000. 5. Please attach a sample copy of your program's participant evaluation form to your proposal. (A draft copy is acceptable.) Please ask specific and measurable questions of your program participants, including the following: a. Identify your personal goals relative to this program. b. What skills were obtained and valued in relationship to the personal goals identified? c. What one thing would you change for next year? 6. If your program was awarded funds last year, please submit a preliminary 1998/99 program evaluation along with your 1999-2000 proposal by April 26, 1998. (See the Committee's request for year-end program evaluation information in #7 below.) 7. The year-end evaluation for 1998-99 programs is due by July 15, 1999. In the program evaluation, the Committee would like to see the instructor or program coordinator: 1) link the goals of the participants directly to the training or program provided; 2) analyze the participant evaluations; and 3) identify successful aspects of the program as well as improvements that can be made for the next year. Please provide a list of program participant's names and employee id numbers to track their career progression at UCSD. 8. Deadline for submission of proposals is Monday, April 26, 1999. Please submit 12 complete copies to Equal Opportunity/Staff Affirmative Action at mail code 0923. Proposals should not exceed five pages. The following is an example of a previously funded training program: Funding was awarded for a laboratory technical training center to help employees become more competitive in laboratory technical level positions upon completion of the program. The funds enabled 8 - 12 individuals to attend this training program without cost to them or to their departments. SELECTION CRITERIA: During the Committee's review process, a combination of the following factors will be considered. 1. Are there sufficient anticipated openings to allow reasonable chance for promotion or transfer of the participants? 2. Is the proposed program part of an attainable career plan for promotion or career change of the participants? 3. What supplemental funding sources or resources will the department contribute for training the participants? 4. Have funds been awarded in previous years to the department? If so, the program evaluation submitted in accordance with Requirement #6 above will be used in the evaluation of the proposal. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ University of California, San Diego 1999-2000 Staff Equal Opportunity Enrichment Program Vice Chancellor/Departmental Proposal for Funds Please review the selection criteria and adhere to the requirements. Vice Chancellor area: Department(s): Mail Code: Contact Person: Extension: Electronic Mail Address: ________________________________________________________________________ 1. Title of Program: 2. Summary of Proposed Activity: 3. Objective of Proposed Activity / Anticipated Goals of the Program Participants: 4. Anticipated Number of Staff to be Served: Collaboration of departments is allowed to ensure that at least three individuals benefit from the proposed program. If known, list names and titles of employees: 5. Training Methods to be Utilized. Describe the type of courses to be taught or topics that will be covered. 6. Describe How You Will Measure the Effectiveness of the Program. Describe how the program will meet participants’ goals and how your year-end program evaluation will measure that. (Attach a sample copy of your program’s participant evaluation form.) 7. Total Funds Requested: Please attach an itemized budget. Be sure to include descriptions of all costs and supplemental funding sources. (See sample below.) Item Cost Total Instructor's Fees 2 @ $2,000, 4 @ $500 $6,000 Training Materials 6 @ $ 100 $ 600 Printing/Publicity 6 @ $ 100 $ 600 Addressing Services/Mailing 6 @ $ 150 $ 900 Audio/Visual Charges 6 @ $ 50 $ 300 Subtotal $8,400 Less: Department Supplemental Funding -(3,400) Total Amount Requested $5,000 * This proposal should not exceed five pages. * If funded last year, attach your preliminary program evaluation. Please send 12 copies to: Equal Opportunity/Staff Affirmative Action, Attention: Patty Arnett Mail Code 0923 No later than Monday, April 26, 1999 |