UCSD CAMPUS NOTICE University of California, San Diego |
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OFFICE OF THE ASSISTANT VICE CHANCELLOR - HUMAN RESOURCES February 4, 1999 ALL AT UCSD (Including UCSD Medical Centers) SUBJECT: The UCSD 1998-99 Exemplary Staff Employee of the Year Award Program I am pleased to announce the nominating time period for the 1998-99 Exemplary Staff Employee of the Year Award Program, formerly known as the UCSD Staff Employee of the Year Award Program. The purpose of this program is to recognize and celebrate the exemplary achievements and meritorious service of our staff employees. Ten awards will be given: one award of $2,000 (pre-tax) for the "Exemplary Staff Employee" and nine awards of $1,000 (pre-tax) for "Commendable Service." All ten awardees will have their names inscribed on the perpetual plaque that is prominently displayed in the Human Resources Department at Torrey Pines Center-South, Suite 265-A. All UCSD employees are invited to submit nominations. A panel of nine representatives appointed by the Chancellor, Vice Chancellors, and Chief Executive Officer of UCSD Healthcare will review all eligible nominations and recommend awardees to the Chancellor. Chancellor Dynes will present the awards at a special ceremony to be held in the spring. This program allows employees to be recognized for their distinguished service and contributions to the UCSD and San Diego communities. Therefore, it is important that members of the campus community nominate and/or endorse the nomination of a staff employee who is deserving of this special recognition. The nomination form (Attachment A) is attached for your convenience. To ensure full consideration, nominations must be received by February 26, 1999 no later than 4:30 p.m., at the campus Human Resources Department located at Torrey Pines Center-South. Electronic nominations will be considered, provided all nominating materials and personal electronic endorsements from the nominators are received by the deadline. Please send your electronic nominations to nominate@ucsd.edu. Please follow the guidelines below in preparing your nomination. Qualifications: 1. Nominees must be non-academic career staff, professional or support staff, represented or non-represented, excluding those within the Managers and Senior Professionals (MSP) and Senior Management Group (SMG) programs and academics. 2. Nominees must have completed a probationary period. 3. Nominees must demonstrate exemplary performance of work-related responsibilities at UCSD. For example, if the employee was representing the university in community service activities, these efforts would qualify as work-related. Satisfactory performance of all assigned job duties is insufficient criteria to be considered for an award. 4. Nominations without supporting statements will not be considered. Submission Requirements: 1. Each nomination must include a Principal Nominator and two endorsements. Individuals may serve as a Principal Nominator for only one nomination; however, a Principal Nominator may endorse other nominations. All multiple nominations submitted by a single Principal Nominator will be invalidated. The names of nominators will not be revealed and nominating materials will not be returned. 2. Only one employee per nomination form may be submitted. 3. Length of narrative statement must not exceed 500 words. Supplemental materials will not be considered. Please refer to Attachment B for questions and answers which have been developed to respond to frequently asked questions. Please submit nominations by February 26, 1999. Award recipients will be announced in mid-April. Rogers Davis Assistant Vice Chancellor - Human Resources Attachments --------------------------------------------------------- Attachment A UCSD EXEMPLARY STAFF EMPLOYEE OF THE YEAR AWARD PROGRAM NOMINATION FORM Nominee must be non-academic career staff, professional or support staff, represented or non-represented, excluding those within the Managers and Senior Professionals (MSP) and Senior Management Group (SMG) programs and academics. Nominee must have completed the probationary period. We the undersigned nominate the following employee for an award: _________________________________________________________________ Nominee's Name Nominee's Department _________________________________________________________________ Payroll Title Working Title (if known) Probationary period completed ___Yes ___No DESCRIBE IN 250 WORDS OR LESS HOW THIS NOMINEE HAS PROVIDED EXEMPLARY SERVICE AND/OR MADE NOTABLE CONTRIBUTIONS OVER AND ABOVE HIS/HER NORMAL DUTIES (FOR EXAMPLE: SAVED DOLLARS, CREATED NEW AND INNOVATIVE WAYS OF PERFORMING TASKS). DESCRIBE IN 250 WORDS OR LESS HOW THIS NOMINEE'S ATTITUDE AND BEHAVIOR HAVE CONTRIBUTED TO TEAMWORK AND POSITIVE TREATMENT OF OTHERS IN THE DEPARTMENT/UNIT AND EXCEEDED THE EXPECTATIONS OF HIS/HER JOB (FOR EXAMPLE: PARTICIPATION IN SERVICE OR OUTREACH INITIATIVES WHICH REFLECT A UCSD "WE CARE" IMAGE IN THE SAN DIEGO COMMUNITY). To be considered valid, each nomination must be signed by the Principal Nominator and two endorsers. ________________________________________________________________________ Principal Nominator (please print legibly) Department (The person signing here may not sign as Principal Nominator for any other nomination.) ________________________________________________________________________ Signature Area Code and Telephone Number Endorsers: _______________________________________________________________________ 1. Name (please print legibly) Department _______________________________________________________________________ Signature Area Code and Telephone Number ________________________________________________________________________ 2. Name (please print legibly) Department _______________________________________________________________________ Signature Area Code and Telephone Number Please submit this form by 4:30 p.m., February 26, 1999, to the: Human Resources Department, 0922 UCSD Exemplary Staff Employee of the Year Award Program Torrey Pines Center-South, Suite 265-A Electronic submission: nominate@ucsd.edu --------------------------------------------------------- Attachment B FREQUENTLY ASKED QUESTIONS QUESTION Who is eligible to be nominated? ANSWER A nominee must be non-academic career staff, professional or support staff, represented or non-represented. Members in the Managers and Senior Professionals (MSP) or Senior Management Group (SMG) programs are not eligible for nomination. Academics are not eligible to be nominated for this program. QUESTION Can anyone be a nominator? ANSWER Anyone can be Principal Nominator on a nomination form. However, individuals may serve as a Principal Nominator on only one nomination form. A Principal Nominator may endorse other nominations. QUESTION If I send an electronic nomination (e:mail) should I also send a hard copy of the nomination form? ANSWER If is not necessary to submit a hard copy of the nomination form. QUESTION Who is on the review panel? ANSWER A representative from the Chancellor's Office, each Vice Chancellor area and UCSD Healthcare comprise the review panel. QUESTION When will the awardees be announced? ANSWER An electronic notice will be distributed in April to "All at UCSD" to announce the awardees. QUESTION Can you provide excerpts from recent Employee of the Year nominations to illustrate service, and attitude and behavior achievements? ANSWER Examples of Employee of the Year nomination descriptions for service, and attitude and behavior include: SERVICE DESCRIPTION: "Through self-study, often on his own time, this nominee became an expert in the field of Audio-Visual Services. He is easily the most sought-after A-V tech in the UCSD community - especially by those whose responsibilities include the securing of expert A-V Services for high-profile events. Through self-study, personal operation and association with leading professionals in the field, this nominee has become one of the foremost authorities in San Diego on 35mm carbon-arc film projectors." "This nominee holds a very significant and unique position at UCSD and is the sole public liaison of the School of Medicine's Body Donation Program. This program supports not only our own SOM needs for teaching and research material, but has become one of the best (if not the best) Anatomical Programs in the country, supporting educational and research endeavors to the local, statewide, and national scientific communities. This is a success other UC campuses do not hold. The huge success enjoyed by our program is in large part due to the continued public perception that we are a professional institution. This nominee is a big part of the reason UCSD has this public reputation." "This nominee created and enacted an innovative program of contractual custodial services at the Warren Residence Halls. This project successfully raised our level of operational efficiency as well as saving a substantial amount for the department in its first year of operation. In addition, this nominee also spearheaded a new Summer Storage Program for University Housing residents which aimed at extending the range of the department's customer service and providing an increase in income for the departments as well. By taking on the additional responsibility of the recent renovation of the Eleanor Roosevelt Residence halls, this nominee was able to save departmental resources and also prove that the cooperation of the entire department could get the job done both skillfully and ahead of schedule. By reviewing, analyzing, and re-evaluating the removal of trash on campus, this nominee made the task easier and safer for custodians, and also cut down on the cost of trash removal by a tremendous margin. Two additional projects under this nominee's supervision which have saved time, energy and expense are the leasing of a 20-foot container for easier and less costly linen storage, and the making of inexpensive vinyl signs to label rooms and areas throughout the campus." INDIVIDUAL ATTITUDE AND BEHAVIOR DESCRIPTIONS "This nominee's help is not limited to the office, having participated in more than ten oceanographic field cruises from the North Atlantic to the Southern Ocean. This nominee's sensitivity, flexibility, uncommon 'common sense' and good humor in molding travel, data procedures, sample collection and an assortment of people into a well functioning group at sea has been remarkable especially as often half of the field team is volunteers she helps to train. The undergraduates, graduates and other researchers come to rely upon this nominee to provide stability and consistency of purpose in an often-chaotic environment. As a single parent Mom, this nominee's enthusiasm has made her the elementary school's Antarctic contact and educator with classes of students growing up hearing about each year's challenges of long-term Antarctic studies." "Perceptive determination resulted in this nominee's development and acquisition of an AAAS grant to encourage disadvantage youth, ages 13-16, to pursue college achievements in math and science. The grant facilitated academic pursuits at SIO, research aboard a university research vessel, and Supercomputer Center's tours. Wellness seminars and programs attracted 2,500 participants who contributed to successful bone marrow drives; diabetes, vision and blood pressure screenings and educational fairs. Bayview Baptist Church, location of UCSD's first Community Outreach Information Fair, administers the grant. This nominee's efforts illustrate the impact of an individual's compassionately reaching back to support others' forward pursuits of educational achievements while embracing UCSD's Principles of Community of Fostering the Principles in Daily Activities; Supporting Society to Educate its Citizenry; and Valuing Others Humanitarian Community Services. This nominee's assertive interpersonal relations illuminate the Power of One. Many have benefited socially from this nominee's initiative." "In the interest of disseminating what he has learned, this nominee has written a state-of-the art, well-illustrated, 125-page manual for A-V technicians and projectionists. This manual has been presented at several annual Directors of Educational Technology/California Higher Education conferences and is recognized to be the best in the UC system." "This nominee is the stimulus for improved performance by the FLIP crew. This nominee has developed impressive teamwork. The team's accomplishments in conducting hull preservation saving $400,000 are examples of that teamwork. This nominee's program for FLIP crewmembers to ride other vessels saved money and enabled crewmembers to achieve additional qualifications and enhanced marine skills. This has vastly improved crewmember performance and morale. This summer, this nominee organized a one-day FLIP cruise to introduce summer interns to oceanographic research. The cruise was highly successful and was filmed by the Learning Channel to air nationally. This national exposure is positive for FLIP, UCSD and the oceanographic research community." |