University of California, San Diego
OFFICE OF THE VICE CHANCELLOR-
November 15, 1999
SUBJECT: Holiday Schedule December 18, 1999 through
Administrative holidays this year will be Thursday, December 23; Friday, December 24; Thursday, December 30; and Friday, December 31. There will be a sixteen-day period (December 18, 1999 through January 2, 2000) during which six days (December 20, 21, 22, 27, 28, 29) are scheduled working days.
UCSD departments and units that wish to be closed for all or a portion of the holiday period, which begins at the end of the work day on Friday, December 17, 1999 and concludes at the beginning of the work day on Monday, January 3, 2000, may request approval to do so. Department Heads' requests for closure must be submitted to the cognizant Vice Chancellor or Director for prior approval. Department Heads are encouraged to discuss the feasibility of a sixteen-day closure with departmental employees. The following guidelines should be considered in determining whether to close an office:
1. Departments must maintain adequate staffing levels in order to conduct necessary business or provide essential services.
2. December 20, 21, 22, 27, 28 and 29 are scheduled working days. If the department wishes to be closed during those days, staff employees must charge the time off to accrued vacation, accrued compensatory time off (non-exempt employees only), or voluntary leave without pay. Academic employees on fiscal year (11-month) appointments must charge the time off to accrued vacation or voluntary leave without pay.
Requests should state: (a) the disposition of work and services which would normally be performed, and (b) the arrangements that have been agreed to by departmental employees, including those employees who have indicated that they wish to work during the closure.
Questions regarding the status of employees during a proposed departmental closing should be directed to the appropriate Employee Relations Specialist in the Human Resources Department or to the Academic Personnel Office.
Steven W. Relyea