ACADEMIC SENATE MEMBERS
CLINICAL FACULTY

SUBJECT:    New American Cancer Society Proposal Instructions

The American Cancer Society (ACS) has recently announced a voluntary electronic proposal submission mechanism for submitting Research Scholar Grants (a new grants program that replaces the Research Project Grants (RPG)) for the April 1, 2000 deadline. While electronic submission is voluntary for the April 1, 2000 deadline, please note that it will be mandatory for all ACS programs starting with the October 15, 2000 deadline.

If you do not wish, or are unable, to submit electronically for the April 1, 2000 deadline, you must still go to the ACS web page http://www.foundationcommons.org/acs.htmto download their new Application Form and Request Forms needed for hard copy submission.

Each PI must go to the ACS web page listed above and create personalized files for each individual proposal. Files cannot be shared by multiple PIs. NOTE: Registration is required to have access to forms.

Please note that whether you submit electronically or not for the April 1, 2000 deadline, you are still required by ACS to submit the required hard copies by April 1, 2000.

*** TO SUBMIT ELECTRONICALLY, YOUR COMPUTER MUST BE EQUIPPED WITH ***

1. The PURCHASED version of Adobe Acrobat Exchange 3.5 or 4.0. NOTE: With the free Adobe Acrobat 3.5.or 4.0, you will not be able to SAVE your material. The PURCHASED version is needed to SAVE and submit electronically. Once again, electronic submission is optional for the April 1, 2000 deadline.

2. Netscape 3.0.or Internet Explorer 4.0.or higher

3. Have cookies enabled on your browser

If you have any questions about the requirements above, please see your Departmental Systems Administrator.

The electronic submission procedure must be followed as indicated on the ACS website.

As is the normal University proposal procedure, a completed RES form with preliminary hard copies of the proposal must be submitted through OCGA for review and signatures. OCGA will contact the department administrator with any changes and request final copies.

*** TO SUBMIT HARD COPIES ONLY USING MS WORD ***

1. Go to http://www.foundationcommons.org/ Click the "BEGIN" button (which takes you to the: log-in/ registration screen). NOTE: Registration is required to access forms.

2. First timers click "NEW USERS", thereafter "REGISTERED USERS". Enter required information, then scroll down to the areas that indicate "I don't have Adobe Acrobat 4.0 , I need the M.S. Word 6.0.documents". NOTE: Both the Application Form and Request Forms are required for ACS and OCGA submission.

3. As is the normal University proposal procedure, a completed RES form with preliminary hard copies of the proposal must be submitted through OCGA for review and signatures. OCGA will contact the department administrator with any changes and request final copies.

*** QUESTIONS ***

If you have questions about these procedures, please contact Michael Brown (OCGA) at (858)534-2972.

*** WHERE TO GET SOFTWARE ***

Adobe Acrobat 4.0 is available through Academic Computing Services' Software Distribution. The cost is $34.00 per license. A minimum of ten licenses is required. A license entitles you to install the software on a machine. Documentation and media (a CD) are not included.

Adobe Acrobat 4.0 is also available through the UCSD Bookstore for $98.98. This package includes documentation and media (a CD).

MS-Word is also available through Academic Computing Services' Software Distribution for $24 per license. A minimum of ten licenses is required.

MS-Word is also available through the UCSD Bookstore. The MAC version is $129.98. The PC version is part of the MS-Office Suite which is $159.98 for the standard version.

Software Distribution can be reached at:  http://swdist.ucsd.edu Please check with them for the latest pricing and availability information.

The UCSD Bookstore can be reached at:  http://www-bookstore.ucsd.edu/ or at extension X44291.