KEY ADMINISTRATORS/KEY SUPPORT STAFF and
STAFF PERSONNEL POLICY MANUAL HOLDERS (Excluding Healthcare)

SUBJECT:    1999/2000 UCSD Annual Service Awards Program and Ceremony

This Notice is provided to announce the 1999/2000 UCSD Annual Service Awards Program and Ceremony. During this year's Ceremony the campus will honor and recognize those staff employees who have achieved 10, 15, 20, 25, 30, 35, 40, and 45 years of service. The Ceremony will be held on Tuesday, May 23, 2000, 2:30 p.m. at the Price Center Ballroom.

Departments should submit the names of their staff employees with their qualifying years of services by Friday, April 14, 2000. The Service Awards Program and Ceremony Procedures and Service Pin Guidelines are accessible on the Human Resources Department website at: http://www-hr.ucsd.edu/~qwl/sac.html

Information and forms accessible at this website are as follows:

Service Credit Calculation Procedures for Service Pins and Vacation Accrual Adjustments (Attachment A)

Service Credit Calculation Form (Attachment B)

Direct Mail Address for Other University of California Locations (Attachment C)

University of California and State of California Employment Service Verification Form (Attachment D)

Service Awards Ceremony Questions and Answers (Attachment E)

Service Credit Calculations Examples (Attachment F)

To ensure that all eligible employees are recognized at the 1999/2000 Ceremony, departments must submit the following information to the Human Resources Department, Policy Development and Quality of Work/Life Division, mail code 0922, or electronically tojcraig@ucsd.edu by Friday, April 14, 2000:

1. ELIGIBLE EMPLOYEE'S NAME
   1. Name
   2. Vice Chancellor Area
   3. Department
   4. Mail Code

   ELIGIBLE EMPLOYEE'S QUALIFYING YEARS OF SERVICE

   ELIGIBLE EMPLOYEE'S SUPERVISOR'S

   1. Name
   2. Mail Code

   ELIGIBLE EMPLOYEE'S DEPARTMENT HEAD'S

   1. Name
   2. Mail Code

   ELIGIBLE EMPLOYEE'S VICE CHANCELLOR'S

   1. Name
   2. Mail Code

If it is necessary to contact the Campus Payroll Office for an employee's pay record for service credit verification and computation purposes, please allow at least thirty (30) days for the Payroll Office to provide the requested information.

Invitations to the Ceremony will be mailed to all eligible employees in early May 2000.

The presentation of service pins is not included in the Annual Service Awards Ceremony. However, to request service pins for eligible employees, please review the Service Credit Calculation Procedures for Service Pins and Vacation Leave Accrual Adjustments (Attachment A) and complete the Service Credit Calculation Form (Attachment B). Although it is not a requirement for the Service Awards Program and Ceremony, departments are encouraged to request service pins prior to submitting employees' names for the Annual Service Awards Ceremony.

Inquiries regarding Service Pins should be directed to the Human Resources Department Records Unit at (858) 534-3847.

Inquiries regarding the Service Awards Ceremony should be directed to Jonnie Craig-Winston, Human Resources Department's Director of Policy Development and Quality of Work/Life at (858) 534-9659 or mailto:jcraig@ucsd.edu.