UCSD
CAMPUS NOTICE
University of California, San Diego
 

OFFICE OF THE ASSISTANT VICE CHANCELLOR -
HUMAN RESOURCES

May 31, 2001


KEY ADMINISTRATORS / KEY SUPPORT STAFF AND
POLICY MANUAL HOLDERS (Including UCSD Healthcare)

SUBJECT:  Informal Review of the Revised UCSD Implementing
                    Procedures 20/Recruitment

Effective January 1, 2001, the University established a new type of temporary staff appointment for - the "Limited" appointment, which replaces the former "Casual" appointment category. A limited appointment is defined as one during which the employee is expected to be on pay status for less than 1,000 hours in a twelve-month period. As communicated to the campus community last fall, the new limited appointment category required revisions to a number of the UC Personnel Policies for Staff Members (UCPPSM).

The new limited appointment category impacted some of the conditions of employment in UCSD Implementing Procedures 20/Recruitment. Therefore, the UCSD Recruitment Procedures have been revised. This Notice is provided to announce the informal review of the revised Procedures, and to invite to comments regarding the proposed modifications.

In addition some editing of language to enhance clarity, changes in terminology used throughout the Procedures were required in order to comply with the UCPPSM. For example, the term "casual" has been replaced with "limited," when appropriate. Significant changes in the Procedures are as follows:

SECTION II/POLICY
The Policy statement in Section II now clarifies the intent of internal and external recruitment of applicants, and it indicates that conversion of limited appointed employees to career status must be in keeping with the University's equal opportunity and affirmative action goals and objectives.

SECTION III/DEFINITION OF TERMS
Definition of Terms has been inserted as Section II to define Break in Service, Career Appointment, Limited Appointment, Floater Appointment, and Hours on Pay Status.

SECTION IV/RECRUITMENT PROCEDURES
The first paragraph of Subsection C/Posting the Vacancy has been revised to state that, "All vacant positions must be posted with the Human Resources Staffing Units."

SECTION VI/NON-RECRUITMENT UNDER SPECIAL CIRCUMSTANCES
Subsection B.1/Recruitment Exceptions explains the intent of 40 Percent or Less Appointments. These appointments may be fixed or variable with an expected duration of twelve months or less, and shall not exceed 875 hours on pay status.

Subsection B.2/Extension of 40 Percent or Less Appointments states that, "Extension of a 40 percent or less appointment must be reviewed and approved by the Human Resources Department Records Unit."

Subsection B.3/150 Calendar Days or Less Appointments states that, "These appointments may be established for any percent of time, fixed or variable, with an expected duration of 150 calendar days or less. All positions over 40 percent with appointment periods greater than 150 calendar days must be posted with the Human Resources Department Staffing Units, with the exception of appointments to be filled through the Job Opportunities Program (JOP). Hours on pay status shall not exceed 875 creditable straight time hours towards the 1,000 hours required for conversion from limited to career status."

{PLEASE NOTE: The UCSD Procedures 36/Classification of Positions is being revised and will include the following statement:
Job Descriptions are required for appointments exceeding 150 calendar days, regardless of percentage of time. Job Descriptions are also required for positions less than 150 calendar days when filled through an open recruitment process.}

SECTION VI/WAIVERS TO RECRUITMENT
The wording "and cannot be found in a reasonable recruitment effort" has been blended into sentence one in Subsection VII/A.1/- Unique Skills and Talents.

Item 2/Recruitment Difficulties in Subsection VII.A have been deleted.

Subsection B/Special Appointment Conditions has been deleted, and the two items previously included in this Section have been blended into Subsection A/Unique Skills and Talents.

Item 3 in Subsection VII.A is now item 2 and titled, "Special Academic Appointment." The explanation has been revised to read, "Circumstances where the appointment of a new academic member includes the transfer to UCSD of the academic appointee's current employee(s) who possess unique skills and knowledge."

Item 4 in Subsections VII.A is now item 3 and titled, "Transfer of Entity or Programs." The explanation has not changed.

Procedures 20/Recruitment is accessible at http://www-hr.ucsd.edu/~qwl/policies/index.html#policy20 and on Blink at http://blink.ucsd.edu/go/policy20

Comments may be submitted through June 30, 2001, to Jonnie Craig-Winston, Director of Policy Development and Quality of Work/Life, at jcraig@ucsd.edu or (858) 534-8037.


                                                Rogers Davis
                                                Assistant Vice Chancellor -
                                                Human Resources