SUBJECT:  The 2002-2003 UCSD Annual Service Awards Program

This Notice is provided to announce the 2002-2003 UCSD Annual Service Awards Program to be held on Wednesday, October 29, 2003 at the Price Center Ballroom.

Employees eligible for recognition this year are those whose service achievement occurs between September 1, 2002 and August 31, 2003. The Service Credit Calculation Form (Attachment B) has been developed to assist with the eligibility determination process.

Departments should submit the names of their staff employees with their qualifying years of services by Friday, August 15, 2003. The Service Awards Program, Ceremony Procedures and Service Pin Guidelines are accessible on the Human Resources Department website at:

http://www-hr.ucsd.edu/~qwl/2002-2003sac.pdf

Information and forms accessible at this website are as follows:

--Service Credit Calculation Procedures for Service Pins and Vacation Accrual Adjustments (Attachment A)
--Service Credit Calculation Form (Attachment B)
--Direct Mail Addresses for Other University of California Locations (Attachment C)
--University of California and State of California Employment Service Verification Form (Attachment D)
--Service Awards Program Questions and Answers (Attachment E)
--Service Credit Calculations Examples (Attachment F)

To ensure that all eligible employees are recognized at the 2002-2003 Program, departments must submit the following information in an Excel or Word "Tables" format to the Human Resources Department, Policy Development and Quality of Work/Life Division, mail code 0922, or electronically to dstubblefield@ucsd.edu by Friday, August 15, 2003:

• ELIGIBLE EMPLOYEE'S NAME
  • Name
  • Vice Chancellor Area
  • Department
  • Mail Code
• ELIGIBLE EMPLOYEE'S QUALIFYING YEARS OF SERVICE
• ELIGIBLE EMPLOYEE'S SUPERVISOR
  • Name
  • Mail Code
• ELIGIBLE EMPLOYEE'S DEPARTMENT HEAD
  • Name
  • Mail Code
• ELIGIBLE EMPLOYEE'S VICE CHANCELLOR
  • Name
  • Mail Code

The presentation of service pins is not included in the Annual Service Awards Program. However, to request service pins for eligible employees, please review the Service Credit Calculation Procedures for Service Pins and Vacation Leave Accrual Adjustments (Attachment A), and complete and submit the Service Credit Calculation Form (Attachment B) to the Human Resources Department Records Units at mail code 0922. Although it is not a requirement for the Service Awards Program, departments are encouraged to request service pins prior to submitting employees' names for the Annual Service Awards Program.

Inquiries regarding Service Pins should be directed to the Human Resources Department Records Unit at (858) 534-3847.

Inquiries regarding the Service Awards Program should be directed to the Human Resources Department, at (858) 534-9659 or email to: dstubblefield@ucsd.edu.

                                                Rogers Davis
                                                Assistant Vice Chancellor
                                                Human Resources