SUBJECT:

Financial Systems: Restrictions to Viewing SSN and FEIN

Administrative Computing and Telecommunications (ACT), in collaboration with BFS Systems, Purchasing, Travel and Disbursements, are prepared to implement security measures to core campus Financial Systems. These changes are to meet federal/state law, university policy, safeguard identification and Social Security Number use.

On the weekend of January 24, 2004 identification numbers assigned within IFIS for traveler, employee, or vendor identification will be represented by a system assigned number. The FINANCIAL ID will be displayed on application reports, screens and Web pages. Viewing of Social Security Number (SSN) and Federal Employer Identification Number (FEIN) will be explicitly restricted.

This conversion will affect IFIS, FinancialLink, TravelLink and the Data Warehouse including QueryLink. Detailed information on how it affects the use of each of these systems and contact information is available on the following site:

http://blink.ucsd.edu/go/ssnmasking

If you have any questions or concerns regarding the use of private data, please contact Charlotte Klock, Chair of the ACTPC Security Subcommittee, at cklock@ucsd.edu.

Elazar Harel Assistant Vice Chancellor Administrative Computing and Telecommunications (ACT)