October 3, 2011

(Including Health Sciences)

SUBJECT:    Data and Network Security Compliance

As we start the new school year, it is timely to remind you about your responsibilities in protecting the data and network assets of the university. The issues of information privacy and security continue to be a global and local challenge as the amount of digital information grows and as hackers keep improving their malicious techniques. Although we continue to improve our detection and prevention technologies, we cannot assure sufficient protection without the help and support of each one of you.

As a reminder, each of you has an obligation to protect the campus resources including its data and network as part of the Electronic Communication Policy, IS-3 and PPM 135-3. This information can be found at the following location:

Additionally, I want to remind UCSD users that these policies apply whenever you are using or accessing UC San Diego resources which means that devices such as iPads, iPhones, Androids, Blackberries, laptops, etc., whether owned by you or the university, must comply with these standards. Do not store university data in unprotected areas such as some of the 'cloud' services being offered or areas such as 'Dropbox' as those do not comply fully with the policy requirements.

These policies and guidelines apply to all activities in support of the University's mission and all members of the UCSD community are expected to understand and support them. In particular, each one of us is obligated to respect and protect private information and we are all responsible for the protection of information under our control.

If you have questions or need additional information please contact the Security Team at:

Charlotte Klock
Chief Security & Privacy Officer
Administrative Computing & Telecommunications