SUBJECT:

MyTravel 3.0

A suite of improvements is on board in MyTravel, which has been an efficient way to claim travel expenses online at UCSD since 2003. Exciting new features make MyTravel 3.0 easy and convenient for travelers and administrative staff.

New self-serve options allow travelers to use MyTravel to initiate a request for trip set up and expense prepayment, with approval routing to the designated preparer and approver. For all, MyTravel becomes UCSD’s single travel processing tool, replacing TravelLink which will be retired. For traveler convenience, a mobile version of MyTravel 3.0 is available for entering items on-the-go during trips which have straightforward expenses.

Greater visibility and access is provided with a customized welcome page showing each MyTravel user their inbox of items awaiting approval. A new upload feature is used to attach required documentation so that items like required receipts are associated with the online MyTravel claim for review by preparers, approvers, and auditors.

MyTravel is expanded to handle more claim types. New trip types include Move/Transfer, Recruitment, and Group travel, which previously required a paper Travel Expense Form (TEF). MyTravel 3.0 replaces Payment Authorization as the method for claims limited to an expense for mileage, or mileage and parking.

Streamlined processing and prompt reimbursement will continue in MyTravel; however the Travel Team will provide final review of some claims before processing. This replaces the prior practice of post- audits. With MyTravel 3.0, UCSD Travel resumes its role as office of retention for all travel claims.

MyTravel 3.0 is the result of campus demand, the Travel Tiger Team (campus business process Rapid Process Redesign initiative), Administrative Computing and Telecommunications, and the UCSD Travel Team.

While training is not required, learning resources include instructions and Web demos. Some in-person sessions will continue to be offered. Please watch for updates on the Blink Travel tab at http://blink.ucsd.edu/tab/travel

To use MyTravel, please go to http://mytravel.ucsd.edu

Comments and questions may be directed to Travel@UCSD.edu

Faye E. McCullough Director Disbursements and Travel