SUBJECT:

Courtesy Notice Regarding Annual Systemwide Payroll Disclosure

Dear colleague:

As part of the university’s commitment to being transparent and publicly
accountable, including on the way it compensates its faculty and staff,
UC is conducting its annual disclosure of systemwide employee
compensation for calendar year 2018. This disclosure parallels last
year’s payroll disclosure and is consistent with similar practices at
many other public institutions.

The 2018 payroll data, along with a summary analysis, is available
online at http://bit.ly/UCOPCompReports. The data will also be available
to news media.

Because UC is a public institution, employee compensation is considered
a public record under the California Public Records Act and is reflected
in the staff personnel policy in Personnel Policies for Staff Members
(PPSM) 80 (http://bit.ly/UCPPSM80):

“Information which is public information and which should be released
upon request includes name, date of hire, current position title,
current salary, organizational unit assignment, date of separation,
office address and office telephone number, current job description,
full-time or part-time, and appointment type.”

Academic personnel policy, Academic Personnel Manual (APM) 160-20(b)(4)
(http://bit.ly/UCAPM160-20), also states that any “non-personal”
information “is public information and is available upon request to any
person or entity without limitation.” It defines “non-personal” academic
personnel information as including name, date of hire or separation,
current position title, and current rate of pay.

Questions about access to the payroll data may be directed to
pra@ucop.edu.

Sincerely, UCOP Office of Public Records pra@ucop.edu