STUDENT INFORMATION SYSTEM (SIS) PROJECT GOVERNANCE COMMITTEE
May 7, 2021
ALL ACADEMICS AND STAFF AT UC SAN DIEGO
Request for Proposal (RFP) for new Student Information System Closed without Award
After a rigorous and inclusive one-year process of proposal, review, consideration, and discussion, the current Request for Proposal (RFP) for a new student information system (SIS) has been closed without award.
The SIS project was launched in February 2019 as part of our campus Enterprise System Renewal (ESR) effort, and is intended to support academic and business transactions throughout a student’s academic lifecycle. SIS data will provide analytics to help improve the student experience and educational outcomes.
The project to date has included the participation of over 200 subject matter experts who have contributed to business process landscape and mapping sessions, have framed the ideal state of a new SIS, and have served as scorers during the thorough Conference Room Pilot (CRP) sessions.
Once the Conference Room Pilot (CRP) sessions with three Student Information System (SIS) vendors were complete and scoring was tabulated, the project, procurement, and ITS teams worked together to determine viable paths forward which were then presented to project governance, Academic Senate representatives, and the executive sponsorship. Although the need to replace the current student information system is still critical, we did not identify an existing and currently available software solution among the RFP respondents that sufficiently aligned with our progressive vision for an SIS. In other words, no existing system could both provide all of the functionality we need and also do this in the context of modern cloud-based solutions. This is why we have closed the RFP without award.
Instead, we will be using what we learned from this RFP effort as a foundation to continue working with suppliers to enable the creation of a solution that meets our vision. The information, strategies, and feedback gathered from our subject matter experts during the Conference Room Pilot sessions will be invaluable in guiding this work.
The campus community has remained resilient through a period of extraordinary change and stress in the past year, and that was taken into account in making this decision. While this means we will not select and begin implementing a new SIS immediately, work will continue both to prepare our university to implement a new SIS, with a target date of December, 2023. The project team will also continue working to identify opportunities to either improve or enhance our existing systems and business processes to ensure a smooth transition to a new SIS.
Please subscribe to the SIS project newsletter to keep apprised of the latest from the team on its continued journey, and thank you for your support of this ongoing effort.
