COVID-19 Vaccine Mandate Compliance Dashboard for Supervisors

As part of UC San Diego’s efforts to ensure compliance with the University of California COVID-19 Policy, campus supervisors now have access to a dashboard that allows them to view compliance with the mandate among employees (including academic appointees), volunteers, and others they directly supervise (as documented in UCPath). Learn more about the UC vaccine mandate, including how to submit proof of vaccination.

The COVID-19 Vaccine Mandate Compliance Dashboard does not contain any medical information, but rather indicates whether an individual is Compliant, Compliant with potential additional requirements or Not Compliant. Critical to this compliance process is accurate Work Location Status documentation. If you have not updated your Work Location Status since July 2021, please do so immediately, and each time your Work Location Status changes.

Supervisors: Get Familiar with the Dashboard

Beginning Tuesday, September 7, 2021, supervisors should begin accessing and familiarizing themselves with the COVID-19 Vaccine Mandate Compliance Dashboard with no further action until September 13. Beginning on Monday, September 13, supervisors are required to check the COVID-19 Vaccine Mandate Compliance Dashboard each work day, following the steps below to ensure all employees are in compliance.

Additional resources and information can be found on our COVID-19 Vaccine Mandate Compliance Dashboard page.

Technical Prerequisites for Accessing the Dashboard:

You must have DUO Two-Step Log In enabled.
If you are not accessing the dashboard from a UC San Diego worksite, you must be logged on to the campus VPN.

How to Use the COVID-19 Vaccine Mandate Compliance Dashboard (for Supervisors)

Log in to the COVID-19 Vaccine Mandate Compliance Dashboard using your Active Directory credentials (without @ucsd.edu), either from a UC San Diego worksite or while logged into the campus VPN.
Review the list of individuals you supervise. This list is generated using the “reports to” field in UCPath. The following information will display for each individual listed:

a. Name
b. Supervisor
c. Work location status

i. All employees are required to submit the Work Location Status Form, which collects employee work schedules and locations (including remote work). If you notice that an employee has not updated their work location status form since July 2021 or the information is inaccurate, please direct them to do so. Learn more about the Work Location Status form.

d. Date and status of most recent symptom screening
e. COVID-19 Policy Compliance Status

3. For individuals who display as Compliant, no action is required.

4. For individuals who display as Not Compliant, starting September 13, 2021, reach out to your local Human Resources contact who will determine the nature of the non-compliance and provide guidance about next steps.

Vaccine Mandate Compliance for Volunteers

Please note that volunteers are considered “Personnel” and are also subject to the University of California COVID-19 Policy, with no exemptions or deferrals allowed locally. All staff volunteers active as of September 1, 2021 have been centrally uploaded into UCPath as Contingent Workers (CWRs). This inclusion in the UCPath population will allow them to be displayed in the COVID-19 Vaccine Mandate Compliance Dashboard.

Going forward, departments are responsible for uploading all new volunteers into UCPath as Contingent Workers (CWRs) and ensuring their compliance with the vaccine mandate using the dashboard. Any questions related to Staff CWR policies and guidelines should be directed to the Records division within Human Resources at records@ucsd.edu.

Terri Winbush
Senior Director, Labor Relations and Employee Relations
Human Resources