Extension of Systemwide Review of Presidential Policy – Policy on Vaccination Programs

• The Primary Series of the COVID-19 vaccination will remain mandatory for all incoming faculty, staff, students, and trainees who are Covered Individuals subject only to religious, medical, and disability exceptions and temporary deferral due to pregnancy or recent COVID-19 diagnosis or treatment.  (Health care workers will continue to be eligible for fewer exceptions due to a California Department of Public Health order.)
  
• Covered Individuals must be Up-to-Date with COVID-19 vaccination boosters.  However, those who prefer to opt out of COVID-19 boosters will be permitted to do so by signing a declination statement after receiving education and subject to non-pharmaceutical interventions specified by their locations (for example, masking).  Please note that health care workers may not decline their first booster under a California Department of Public Health order unless they are eligible for one of the order’s limited exceptions or deferrals.
  
• If a Covered Individual prefers to defer the COVID-19 bivalent booster for more than 90 days after being diagnosed with or treated for COVID-19, they can do so by declining the booster after receiving education.  When they do receive the booster, they will again be considered Up-to-Date.
  
• Locations will ordinarily set an annual compliance deadline between July and December for existing faculty, staff, and students to participate in the COVID-19 vaccine program.  This year Locations may set that deadline as late as February 1, 2023.

• The COVID-19 Vaccination Program Attachment incorporates language from the July 15, 2021 SARS-CoV-2 (COVID-19) Vaccination Program policy with a focus on reorganization and simplification of existing policy language.  Those updates were not intended to institute substantive changes in policy regarding existing COVID-19 vaccination requirements.
  
• In alignment with CDC guidance, the deadlines for completion of the primary COVID-19 vaccination series have been extended to allow for a longer interval period between doses.
  
• Locations are encouraged to evaluate COVID-19 Vaccination Program Participation, but Healthcare Locations are not required to do so.
  
• The COVID-19 Vaccination Program corrective action/discipline language for policy-covered academic appointees has been clarified.
  
• The Seasonal Influenza Vaccination Program Attachment incorporates language from the President’s past flu vaccine Executive Orders. The Seasonal Influenza Vaccination Program is an Opt-Out program, which means Covered Individuals may decline vaccination after receiving vaccine education. The Program has an annual compliance date of no later than December 1. Locations may choose an earlier compliance date.  The first compliance date for new employees depends on when their first date of employment is in relation to the flu season. 
  
• The language has been updated throughout consistent with current public health usage.
  
• The following groups are Covered Non-Affiliates instead of Covered Individuals: “K-12 students and children enrolled in day care programs and camps sponsored by the University or operated at a University Facility or Location; as well as individuals enrolled in UC extension programs, continuing education, lifelong learning, seminars, workshops, and other non-degree-granting educational programs.” For clarity, individuals enrolled in professional development and recreational programs are also included in the definition of “Covered Non-Affiliates.” This provides Locations with flexibility on local program implementation as Locations define the requirements for Covered Non-Affiliates.