As a reminder, we have set aside a pool of funds to assist faculty who have suffered monetary losses attributable to issues associated with the implementation of new financial systems in July 2020. The application period opened on November 1, 2022 and will close on January 17, 2023.
A committee composed of faculty engaged in research and administrative staff was formed to develop the criteria and review process for awarding funds to applicants. The committee has agreed on the following criteria, with a minimum impacted amount of $500, which are also noted in the application form:
- Reimbursements unavailable or denied
- Invoices rejected
- Funding required to be returned
- Other (select this category for a unique situation that is not covered above but still may qualify for reimbursement)
A subgroup of the committee will preview applications on a rolling basis in order to assure completeness and clarity. The committee will review shortly after the close of the application period. Final funding will be determined after all applications are received.
Should there be funding issues past the deadlines, faculty should bring up issues to their department administration as they did with the prior financial system. Chairs and Deans will escalate to the Academic VCs and the CFO, as needed.
Please use this link to access the application: https://ucsd.kualibuild.com/app/builder/#/app/615b7e2518be8903e6832836/run
Please work with your fund manager to prepare your submission. Central offices are also available to assist in determining financial status of awards. If you have concerns about accuracy of data or meeting sponsor deadlines, please contact the following:
Post-award support: Deston Halverson; dehalverson@ucsd.edu
General ledger support: Arlynn Renslow; arenslow@ucsd.edu
Reporting support: Heather Sears; hsears@ucsd.edu
Health Science support: Rina Davison; rdavison@health.ucsd.edu
Academic Affairs support: Marie Carter-Dubois; mcarterdubois@ucsd.edu
Marine Sciences support: Patrick Callaghan; pcallaghan@ucsd.edu
Technical support: Kevin Chou; kcchou@ucsd.edu
For information on financial system optimization efforts, updates are posted weekly on the Improvements In Progress webpage, which includes resolutions and timelines for resolving the remaining finance system-related issues, as well as survey results from the campus community feedback.
