Now Live in Kuali Research Federal Award Closeouts
The new process for closing federal awards is live in Kuali Research as of today, Tuesday, Feb. 7, 2023. This process will improve efficiencies and allow department and central office users to work together to satisfy all closeout requirements for federal sponsors.
WHY IS THIS IMPORTANT? While federal sponsors have had policies in place to withhold funding from PIs (and/or institutions) with delinquent awards missing required closeout documentation, they have recently started increasing the level of communication around these policies, thereby making enforcement of these policies more likely. This significantly increases the risks associated with not properly closing out awards. These notices and warnings are coming from major federal sponsors such as NSF and NIH, further increasing the potential risk to UC San Diego's research portfolio.
CHANGES FOR DEPARTMENTS, FACULTY & CENTRAL OFFICES For Department Research Administrators: Department Research Administrators will be requested to closely monitor the Research Activity Dashboard - Awards Ending or Ended Report. This report will allow them to view their Awards that are nearing completion, as well as the list of final reports that need to be submitted for each Award. (Note: some award report values will show as “Null” in the report as awards may have been set up prior to the new process, however, these awards can be updated upon request).
Department Research Administrators will work closely with their PIs and the respective Central Office to get the final reports completed and submitted to the sponsoring agency by their due dates.
For Faculty: Faculty will be able to utilize the Research Activity Dashboard - Awards Ending or Ended Report to monitor their ending Awards, as well as obtain the list of final reports due for that Award.
Faculty will be expected to complete the final reporting requirements as set forth by the sponsoring agency for their Awards.
For Central Offices: Central offices will collaboratively work with Department Research Administrators and Faculty to meet the sponsor reporting requirements for the awards that are ending.
REPORT ACCESS An enhanced version of the Research Administration Activity Dashboard - Awards Ending or Ended Report is now available. All UC San Diego users will be able to access the report by going to the Business Analytics Hub (BAH) > Research > RA Dashboard (Active Directory login required).
CLIENT SUPPORT For any questions regarding the new process, please contact researchadmin@ucsd.edu.
Corinne Peek-Asa Vice Chancellor for Research
University of California San Diego, 9500 Gilman Drive, La Jolla, CA, 92093
