OFFICE OF THE CHIEF HUMAN RESOURCES OFFICER

August 14, 2023

ALL STAFF AT UC SAN DIEGO (Excluding UC San Diego Health)

The information in this campus notice applies to campus staff. UC San Diego Health and Health Sciences staff should refer to Pulse for the most up-to-date information.

A Note From Your Campus CHRO, Terri Winbush

Three years ago, we held our very first Staff Town Hall. It was a great platform and opportunity to share critical and timely information during the pandemic. And it was also an opportunity for us to begin a campus dialogue with staff.

We're so grateful for the people who helped us launch the Staff Town Hall program, and for all the presenters (particularly our amazing partners in UC San Diego Health). We’re also deeply grateful that we’re now in a position where we can ask ourselves, what’s next? What we recognize is that there’s an opportunity to provide more tailored content to you.

To that end, as you heard me say in our most recent Staff Town Hall, we are thrilled to announce we will be introducing three new, quarterly events in October of this year:

People Leader Summit The centerpiece of our People Leader Network - a community of People Leaders across UC San Diego - the People Leader Summit will focus on the vast resources available to help People Leaders cultivate an ideal and desirable work environment for their team. Continue reading below in the Upcoming Events section to learn more about this event, and how to sign up if you are a People Leader.

HR Forum The HR Forum is an opportunity for all UC San Diego HR members to engage in professional development, and to gather for the exchange of ideas and best practices as a collective community of HR professionals beyond Campus HR. Stay tuned for registration information in the coming months if you are an HR professional.

Staff Town Hall 2.0 Previously held every six weeks, the new Staff Town Hall will now take place once a quarter, continuing to feature thoughtful content, special guests, and updates relevant to all UC San Diego staff. Head over to the Upcoming Events section to register for our Q4 Town Hall in October (you won’t want to miss it!).

At the heart of this all is you, our people. All our programs and events are designed and founded upon our People Proposition, which I am thrilled to announce has also undergone an exciting update, seen below or through this link here in case you want to share with all your friends and co-workers (hint!).

As I mentioned to you when we first introduced the People Proposition, these five anchors are intended to drive people toward feeling good about coming to work, bringing their whole selves to work, and consequently being able to innovate, contribute constructive feedback, offer ideas, and new perspectives. Our goal is for the People Proposition to become the lived experience for everyone at UC San Diego.

I know this is a lot of new information, so I encourage you to reference this edition of Updates from HR as often as needed to stay on top of all the exciting new things we’ve got in store for you.

But before I let you continue enjoying the rest of this newsletter, I want to wrap up with one of the most important initiatives of the year – the Staff@Work Survey, taking place August 16 – September 15, 2023.

If you haven’t gathered by now, we are fully committed to improving your experience as a UC San Diego staff member. The Staff@Work survey is a key element in helping us achieve that. So please, please take the time to fill out the survey when you see it come through your inbox.

If you need to allot time to complete it, work with your People Leader to make that happen before the survey ends on Sept. 15. Remember, your feedback is completely anonymous.

News and Resources

UC Retirement Savings Program (RSP): New Roth Option Now Available The University of California Voluntary Retirement Savings Program (RSP) now offers a new Roth contribution option to the 403(b) and 457(b) plans. The Roth option allows you to pay taxes on contributions now so that you can take the money out tax-free in retirement with even more flexibility to save and plan for your future. For additional information on the 403(b) and 457(b) plans, please visit UCnet. To discuss your pretax, after-tax, and/or Roth contribution options, which one(s) may be best for you, and get started, contact Fidelity Retirement Services at 866-682-7787.

Staff Mentorship Program Mentee Enrollment Kickoff The enrollment period to apply for the Staff Mentorship Program as a mentee is now open through Sept. 29, 2023. The Staff Mentorship Program is an enriching professional development experience that matches mentors and mentees based on their interests and experiences with the goal of preparing mentees to grow in their careers and become leaders in their field. Visit Blink here to learn more and sign up, including information on how to apply to become a mentor. Note: you can apply to be a mentor year-round.

Courtesy Notice Regarding Annual Systemwide Payroll Disclosure As part of the university’s commitment to transparency and public accountability, including the way it compensates faculty and staff, UC is conducting its annual disclosure of systemwide employee compensation for calendar year 2022.The 2022 payroll data, along with a summary analysis, is available online here. Questions about access to the payroll data may be directed to pra@ucop.edu. You can read last week’s Campus Notice on this topic here.

Employee Center Update The Employee Center, an all-new website for UC San Diego staff to quickly and easily find HR support for their employment needs, is on track for summer soft launch. We want your input for future planning, so be sure to stay involved by visiting our Blink site featuring Employee Center updates.

Staff Town Hall: We Need Your Input As you read in my opening note, we’re moving to a quarterly cadence for our Staff Town Halls effective October of this year. As we transition to a new format and cadence, we want to know what you want to learn about. What topics and presenters are of interest to you for upcoming Staff Town Halls? What would you like to know more of? Take a few seconds to let us know on Menti here so we can consider your suggestions for our programming.

Supervisor Resources: People Leaders can sign up for a variety of managerial and leadership development courses in our Subway Stop 2 series.

Managerial and Leadership Development Core Series opportunities:

Collaboration and Communication Tools for Teams (September or December): Register here
Building Inclusive Teams and Trust (October): Register here
Team Building: Setting Norms, Goals, and Expectations (November): Register here

An orientation to supervision at the university (best suited for campus supervisors):

Supervising at UC San Diego (November): Register here

Introductory exploration of supervisory and people leadership skills:

Supervisory Training Laboratory (October): Register here

Upcoming Events

Creating a Culture of Care: How to Support Students in Distress This free and interactive training on Thursday, August 17 from 9 – 10:30 a.m. is designed to assist faculty and staff in recognizing and supporting students in distress. What is a student in distress? A student whose academic progress or functioning in the university environment is adversely affected due to a number of indicators that are impacting their well-being and/or the well-being of others. Learn more here.

Annual Staff Summer Celebration The 2023 UC San Diego Staff Summer Celebration is Thursday, August 17 from 11:30 a.m. - 1:30 p.m. at the UC San Diego Epstein Family Amphitheater. The event, curated to celebrate YOU, will feature giveaways, staff affiliate booths, lunch, and music at our new, state-of-the-art venue. Tickets are required, and have all been claimed, but keep your eyes peeled for the waiting list in case of cancellations. Two hours of administrative leave with pay have been approved for staff to attend. Supervisors, upon request, may approve the use of such leave when the absence does not infringe upon the performance of required job duties or patient care. Click here for more information.

Equity in Mental Health Series Kickoff The Office of the Vice Chancellor for Equity, Diversity, and Inclusion invites you to a kickoff event in collaboration with the Faculty and Staff Assistance Program (FSAP) for a quarterly series named Equity in Mental Health. The series will focus on education, tools, and strategies to empower our campus community to support our health and well-being to thrive at UC San Diego. Join us on Tuesday, August 22, 2023 from 11 a.m. to 1:45 p.m. at the Qualcomm Institute. Learn more here.

2022-2023 Exemplary Staff Employee of the Year Awards Ceremony This ceremony recognizes Professional and Support Staff career employees who make exceptional contributions to the UC San Diego and San Diego communities. Attend via Zoom webinar on Thursday, Aug. 24 from 3 – 4:15 p.m. through this link here. Prior registration is not required.

Save the Date - People Leader Summit Calling all managers, supervisors, and leaders of humans (People Leaders) to attend our inaugural People Leader Summit on Wednesday, October 18, 2023 from 10:30 a.m. - 12 p.m. The People Leader Summit is an online, quarterly, interactive session featuring a wealth of necessary tools for people with teams to thrive as People Leaders, including news and updates; professional development and training opportunities; a real-time Q&A where I and many others answer questions; moderated discussion groups; and more. You won’t want to miss it – register here.

Register for the Staff Town Hall on Oct. 31, 2023 The next Staff Town Hall is taking place via Zoom on Tuesday, October 31 from 10:15 – 11:30 a.m. Submit your questions and register to attend through this link here. Remember, Staff Town Halls are now taking place once a quarter, so this will be our last Staff Town Hall of 2023.

HR Professionals at UC San Diego - Mark Your Calendars for the HR Forum on Nov. 14, 2023 HR Professionals across UC San Diego will now have the unique opportunity to connect on a quarterly basis for professional development opportunities, best practices, and more. Our first HR Forum of 2023 will take place on Tuesday, November 14, 2023. If you are an HR professional at UC San Diego, check your email in the coming months for an invitation.

Lead with grace and courage, 

Terri Winbush
Chief Human Resources Officer

People Leaders: For staff without ready access to email, please print and post a copy of this email.