OFFICE OF THE VICE CHANCELLOR FOR
STUDENT AFFAIRS AND CAMPUS LIFE
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ALL ACADEMICS, STAFF, AND STUDENTS AT UC SAN DIEGO, INCLUDING UC SAN DIEGO HEALTH
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Introducing T-RES – Triton Reservation and Event System |
The Triton Reservation and Event System (T-RES) has launched! T-RES is the new centralized reservation and event planning platform for reserving spaces and venues, managing workflows and processes, ensuring compliance and safety, and providing the campus and community with broad awareness of events on UC San Diego properties.
T-RES was developed with engagement and feedback from event planners, venue managers, and many others to support the varied event management priorities and improve process efficiencies. T-RES transforms how events are planned and managed by streamlining access to more than 200 event venues and meeting rooms and 15 outdoor spaces, and consolidates processes to secure permits and comply with campus policies.
User Groups
The launch of T-RES is just the first of three phases as new user groups, venues, and planning processes and permits come online.
Current user groups and reservation permissions include:
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Current Students - May reserve napping stations and study lounges.
- Registered Student Organizations - May reserve meeting and event venues, but must complete details through the Triton Activities Planner (TAP) process.
- Offices and Departments - May reserve meeting and event venues.
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Community members, alumni, businesses or organizations - May submit a T-RES inquiry to rent venues through the T-RES website.
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Key Benefits and Features
T-RES includes numerous benefits and features designed to ease the event planning process. Future phases will include more venues and features for exceptional event management services.
Event Production
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- Streamlines venue search, availability and booking in one platform to save time and simplify planning.
- Centralizes permits and workflows (Phase 2) to support compliance and ensure event safety.
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Provides real-time updates on bookings, changes, and cancellations.
- Offers access to past event data to improve planning and replicate successful events.
- Provides compliance with the Major Events Policy to notify campus of Major Events (spaces reserved outside of T-RES must still complete the Event Intake Form).
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- Centralizes reservation requests, equipment allocations, and billing information to improve efficiency and preparation.
- Enables customized rates and priorities.
- Sends automated reminders, confirmations and reports to reduce manual communication and save time.
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Enhances collaboration and coordination across multiple venues.
- Delivers data-driven insights on usage, event trends and peak booking times.
- Maintains digital logs for all bookings and changes to support accountability and audits.
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Event Safety and Risk Management
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- Improves visibility of scheduled events to support safety and security coordination.
- Provides real-time access to key event data, which aids emergency planning and response.
- Centralizes information to ensure compliance with legal, insurance, and campus regulations.
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Supporting the Campus Activation Initiative
T-RES is one of many new tools developed under the Campus Activation initiative, which supports cross-campus collaboration, enables infrastructure, aligns processes and creates more welcoming and accessible experiences. This initiative aims to enhance the student experience, increase visibility for campus engagement opportunities and position UC San Diego as a regional and global destination for learning, research, engagement and connection.
Getting Started
The T-RES website contains all the information and resources for event and meeting planners to plan a safe and successful event at UC San Diego. The website includes a detailed FAQ, contact information for questions about the platform, or to request presentations to your department about how your venues can be included in the next phase of the T-RES rollout.
Visit the T-RES website to learn more and begin planning your next event.
This project has been a massive undertaking with dozens of dedicated individuals and teams across campus over a number of years and we thank you all for bringing it to fruition. T-RES will reshape the future of event planning and management at UC San Diego for years to come.
With excitement for the future,
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Alysson M. Satterlund
Vice Chancellor for Student Affairs and Campus Life
Maureen Harrigan
Interim Vice Chancellor and Chief Financial Officer
Hemlata Jhaveri
Senior Associate Vice Chancellor for Residential, Retail and Supply Chain Services
Kevin Chou
Interim Chief Information Officer
Matt Nagel
Chief Communications and Marketing Officer
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University of California San Diego, 9500 Gilman Drive, La Jolla, CA, 92093 |
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