Campus Colleagues,
I want to provide a clear reminder regarding UC receipt requirements for travel and entertainment expenses.
Under UC Travel Policy (G-28) and UC Business and Finance Bulletin (BUS-79), receipts are not required for allowable expenses under $75 unless they are related to airfare, hotel, or rental car charges. This is not a change in policy.
We have been alerted that some departments continue to request receipts below this threshold, which contributes to delays in expense report submissions and reimbursement timelines. Effective immediately, departments should not require or request receipts for expenses under $75, unless otherwise directed by a specific documented exception (e.g., audit or compliance need).
Additional guidance on receipt requirements is available on the travel receipts and reimbursements website.
Thank you for your support in ensuring consistent application of UC policy and reducing unnecessary administrative burden for our travelers and staff.
