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Section: 523-1
Effective: 7/1/92
Supersedes: 3/22/82
Issuing Office: Purchasing


PPM 523-1 [PDF Format]

PURCHASING DIVISION CHARTER


  1. REFERENCES

    Systemwide Business & Finance Bulletin (BFB)

    BUS 43

    Materiel Management

  2. RELATED POLICIES

    UCSD Policy and Procedure Manual (PPM)

    10-5

    Delegations of Authority, Supplement IX

    520-1

    Materiel Management Office Functions

    523-2

    University of California Basic Purchasing Policy

    523-4.3

    Subcontract Administration

  3. POLICY

    1.  The Purchasing Division of Materiel Management is a service organization having the responsibility and commensurate authority for establishing campus Purchasing policy and providing procurement services in support of the University's role in teaching, research and public service missions and to support the materiel needs of all facets of University business. The Purchasing Division is empowered to commit the University in all contractual matters except for the purchase of University Bookstore resale stock, library books, on-site construction, and lease of real property.

      The Purchasing Division is responsible for providing complete procurement services including:

      1. Establishing competition wherever practicable including assisting in the development of procurement specifications; soliciting and processing of bids; conducting price, terms and delivery negotiations.

      2. Establishing annual purchase agreements in accordance with sound procurement practices.

      3. Maintaining adequate sources of supply, coordinating communications with vendor sales and service representatives and disseminating information on new products and sources.

      4. Establihsing and maintaining multi-year Planned Purchasing agreements for the UC system.