20 - Communications, Intra-Campus

Section: 20-3
Effective: 07/01/1998
Supersedes: 11/01/1997
Next Review Date: TBD
Issuance Date: 07/01/1998
Issuing Office: Policy and Records Administration

PPM 20-3 Exhibit A [pdf format]
PPM 20-3 Supplement I [pdf format]

Exhibit A

SAMPLE Regents' Agenda Item

Where brackets appear on this sample, fill in with appropriate information. However, it is not required that you make dterminations on the choices shown in brackets in the upper left section.

PROPOSED REGENTS' AGENDA ITEM	[Office and Campus]
	[DATE]
[Committe on Educational Policy, Finance or Grounds an Buildings, on Board]	Drafted by: [Name & ext]
Item for [Action, Discussion or Information]	Reviewed by: [Name & Title]
[Consent or Regular Agenda] Item	*Coordinated with: [Other office(s)/individuals]
[Open or Closed] Session	*If applicable, but especially if coordinated with any O/P personnel
For meeting of [Date]
Re: [Title of Item]

RECOMMENDATION

That the President recommend that the Committee on [name of Committee] recommend to The Regents that [continue with recommendation, double spaced.] The recommendation, whenever possible should be written in one sentence. The title of an item is not part of the recommendation; therefore the recommendation itself must include allof the essential facts.

BACKGROUND

Insert background statement, double spaced. Be as complete as possible. Attach and other supplementary pertinent information such as charts, graphs, financial statements, etc.

Supplement I

1998/99
REGENTS' AGENDA ITEMS
GENERAL ITEM DEADLINE DATES

DUE DATES

UCSD POLICY AND RECORDS ADMINISTRATION	OFFICE OF THE PRESIDENT	REGENTS' MEETING DATES & LOCATIONS (Revised)
		No August Meeting
Aug. 5, 1998	Aug. 19, 1998	September 17 & 18 SF Laurel Heights
		October 15 Meeting* SF Laurel Heights
Oct. 7, 1998	Oct. 21, 1998	November 19 & 20 Los Angeles Campus
		No December Meeting
Nov. 18, 1998	Dec. 2, 1998	January 14 & 15 SF Laurel Heights
		February 18 Meeting* SF Laurel Heights
Feb. 3, 1999	Feb. 17, 1999	March 18 & 19 SF Laurel Heights
		No April Meeting
Apr. 7, 1999	Apr. 21, 1999	May 20 & 21 Los Angeles Campus
May 5, 1999	May 19, 1999	June 17 & 18 SF Laurel Heights
June 2, 1999	June 16, 1999	July 15 & 16 SF Laurel Heights

These are the dates that proposed agenda items which are not of an unusual or complicated nature are to be received in respective Office of the President Offices. These are the final dates; whenever possible items should be prepared and submitted earlier. In all cases, items requiring coordination among several Office of the President Officers should be forwarded well in advance of the date given above.

*One day policy meeting. Contact Policy and Records Administration x43394 for further information.

As indicated in item IV.B.1. of the PPM, individual campus offices establish due dates required by them for review prior to transmittal of Regents' items to Office of the President. Among such offices are Contracts and Grants (PPM 150-11), Academic Personnel, Vice Chancellor-Resource Management & Planning, etc. When preparing items for review of another office(s), if due dates have not been published, consult with the office(s) in question or contact the Campus Coordination and Review Contact for all UCSD items, extension 42552.