The Physical Plant Department, under the immediate supervision of the Physical Plant Administrator, is responsible to the Vice Chancellor-Business and Finance for managing, operating, and maintaining the physical facilities of the University of California, San Diego. Included are improved and unimproved grounds; buildings and other structures; utilities and distribution systems, central hearing and cooling plant; custodial services; refuse disposal; construction, installation, and repair of departmental equipment; services for special events; and other services as required. It is responsible for the accomplishment of modification of the University facilities, minor new construction, alterations, and improvements to buildings which are approved by the Architects and Engineers Office and funded under various departmental accounts. All such activities must be done in compliance with all applicable Laws, Codes, Regulations, and Ordinances.

The following services are provided by the Physical Plant Department on a routine basis without charge, except to Auxiliary Enterprises and/or activities which derive income from their operations.

1. Grounds

   Care and maintenance of improved and unimproved grounds, including roads, paths and walks, bridges, outdoor seating areas, traffic and directional signs, street lights, recreational areas, fountains, and decorative pools.

2. Buildings (Exterior and Interior)

   Repair and operation of buildings, including mechanical equipment and lighting. Correction of deficiencies in buildings and building equipment.

3. Utilities

   Procurement and distribution of utilities (water, gas, air, vacuum, steam, electricity, high temperature hot water, chilled water, sea water, and pure water) for University-owned buildings. However, abnormal usage of a utility may require a charge to the using department.

4. Custodial Services

   Regular cleaning of building interiors and furnishings; opening and closing campus buildings and general use spaces; set up of classrooms and auditoriums, limited to normal seating, podium, speakers' table and chairs.

5. Refuse Disposal

   Pick up and removal of refuse generated by campus activities.

Technical information is available for such projects as design of equipment or fixtures, space conversions; laboratory furniture; extension of utilities; and connection or installation of equipment.

The following services are provided by the Physical Plant Department on a reimbursable basis:

1. Departmental Property and Equipment

   1. Maintenance and repair

   2. Installation and/or connection to University utilities

   3. Move in or out

   4. Construction of special equipment

   5. Alteration or modification (see E. below and PPM 530-3)

   6. Special services

   7. Above normal utilities consumption

2. Auxiliary Enterprises and/or Self-Supporting and Revenue Producing Activities

   1. Landscaping - maintenance of cultivated areas 15 feet wide around the perimeter of the building or facility

   2. Buildings - maintenance and/or operation

   3. Utilities - purchased and produced utilities

   4. Custodial services

   5. Refuse disposal

   6. Other services upon request

3. Other Services

1. Special Events. Services are available for labor and materials to set up various areas on campus for special events or activities. These are services exceeding the normal set ups provided without charge, as noted in Section II.B.4.

2. Tools and Equipment. The Physical Plant Department's tools and equipment are purchased from funds provided in support of Physical Plant activities. It is important that they be maintained in a condition whereby they are available and operable on extremely short notice. Power tools and equipment may be rented, with an operator, by means of a C&R. Hand tools are not generally available for loan or rental. Specific inquiries regarding tools and equipment should be directed to the Physical Plant Administrator.

New construction, additions to and deletions and modifications of existing structures and systems costing $10,000.00 or less my be performed by Physical Plant personnel or put out to contract at the discretion of the Physical Plant Administrator. If the cost is in excess of $10,000.00, it shall be placed under contract (see I.D.).

All new construction, alteration of University buildings or installed equipment, modification or extension of utility distribution systems, and installation of equipment attached to a structure or permanently connected to a utility distribution system, must be accomplished by Physical Plant Department personnel, the Architects & Engineers Office, or a licensed contractor under direction of the Physical Plant Department or Architects & Engineers Office. No work in this category may be done by departmental staff or students (see PPM 420-85 and 420-86).

New construction, alterations, and improvements to University facilities are programmed and funded as follows:

1. Major Capital Improvements (See PPM 420-6)

2. Minor Capital Improvements (See PPM 420-65 and 420-86)

3. Departmental Funds

   Alterations and improvements required to support specific departmental programs may be funded within departmental budgets. Individual projects of maintenance, repair, or replacement which are to be funded from the departmental support budget are not restricted to any specified amount. New construction, alterations and improvements, exceeding a cost of $5,000 must be programmed through the Minor Capital Improvement Program.