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OFFICE OF THE CHIEF HUMAN RESOURCES OFFICER
November 16, 2023
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ALL STAFF AT UC SAN DIEGO (Excluding UC San Diego Health)
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The information in this campus notice applies to campus staff. UC San Diego Health and Health Sciences staff should refer to Pulse for the most up-to-date information.
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A Note From Your Campus CHRO, Terri Winbush
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With so much going on around the world and the winter season fast approaching, I want to take a moment to remind you of the importance of slowing down and exercising grace toward yourself and others. I can tell you firsthand that it’s easy to fall prey to all sorts of mishaps when we’re in a tizzy, that we forget to live in the present moment, and in the process, forget to be kind. When you are in that frenetic state, things usually don’t go well and you end up stressing yourself out (and sometimes others) unnecessarily and/or even more. Slow down, take deep breaths, be kind, and remember that we can only get to the finish line safely and compassionately by being mindful and in the moment. I know this is easier said than done, especially when going through events of the magnitude that we are experiencing as a humanity. I want you to know that I hear you and understand you, and urge you to look into the resources available to you as a UC San Diego staff member to help with grieving and all the wide spectrum of emotions you may be experiencing. If you can, take a moment to reach out and tell someone you love them today. It may just remind you of how much you are loved.
Before you move on to the resources below, I want to highlight a few events, including our first-ever People Leader Summit, which took place last month. Thank you to those who attended and for making it a great success. Read more about it in this newsletter, including dates for future sessions.
For those who celebrate, with Thanksgiving around the corner, let’s take a moment to reflect on the things we are grateful for. In the words of author Zig Ziglar, “The more you are grateful for what you have, the more you will have to be grateful for.” I am grateful for you all and for the opportunity to serve as the Chief Human Resources Officer for such an amazing and talented group of people.
News and Resources
Open Enrollment Ends Tomorrow (Nov. 17). Your once-a-year-opportunity to update your benefits for 2024 ends tomorrow, Nov. 17 at 5 p.m. PST. As you may have seen in last month’s campus notice, there will be an increase to employee medical plan costs in 2024. The premiums can be viewed on UCnet here. Visit the Open Enrollment website on UCnet for additional information
Deadline Extended to Nov. 17 for Inclusive Excellence Awards Nomination We invite you to nominate a Diversity Champion for the 2024 Inclusive Excellence awards by Friday, Nov. 17 (tomorrow). These awards recognize faculty, staff, students, and departments or groups for their leadership in advancing equity, diversity, and inclusion and for their strong commitment to the UC San Diego Principles of Community.
UCPath November Releases November projects are live as of November 13. Office Hours will be held weekly from November 13 – December 13 as post go-live support.
Watch our Q4 Staff Town Hall If you missed our Staff Town Halloween on Oct. 31, you can watch a recording on Blink. Presenters included our Chancellor Pradeep Khosla; Executive Director of Learning and Professional Development for Equity, Diversity, and Inclusion, Shaun Travers; members of our Staff Association, and yours truly dressed up in costume. Scroll down to the upcoming events section to register for our next Staff Town Hall, now taking place once a quarter.
Watch our People Leader Summit We held our first-ever People Leader Summit on Oct. 18 to great success, sharing valuable resources and information for People Leaders on campus. Thank you to everyone who attended and made it a success! As a reminder, the People Leader Summit is a quarterly event for members of our People Leader Network. Watch a recording of the event on Blink, and head over to the upcoming events section below to register for the next summit.
Inaugural HR Forum Our first HR Forum was held earlier this week with excellent attendance! We were excited to get started with this important network, and to share the direction we are all going toward together, as well as some just-in-time information and updates. While the entire universe of all we do together can’t be captured in one 90-minute session, we are thrilled about all to come. Stay tuned for the event follow-up with resources and a link to the recording, and head over to the upcoming events section to learn when the next forum is taking place.
Curtailment/Winter Closure Reminder As announced last month, UC San Diego (excluding the hospitals and clinics) will officially close for seven (7) days between Monday, December 25, 2023, and Tuesday, January 2, 2024. Many reached out concerned because the dates established by UC San Diego are different from the dates listed by UCPath. I assured you in last month’s Updates from HR that the dates in the campus notice are correct, and they remain correct and will remain that way. If you have payroll-related questions surrounding curtailment, you can see dates on our Payroll page.
Abusive Conduct Policy and Required Training As you may have seen in an October campus notice, the Office of the President has instituted a system-wide Abusive Conduct in the Workplace policy, accompanied by required training for all employees, including staff, academics, and UC San Diego health employees. You received a notification from the UC Learning Center when the course was assigned to you last month. If you haven’t already taken the training, remember you have 100 days to complete it after receiving the notification. Don’t wait until the last minute. To review the policy and for additional resources, visit the Abusive Conduct in the Workplace training information site on Blink.
Triton Community - Opportunities to Engage
Triton Treats Join the Staff Association Tuesday Nov. 28 from 10 a.m. - 2 p.m. at the Epstein Family Amphitheater for a Triton cash giveaway. Held once a month, Triton Treats is a great opportunity to network with fellow UC San Diego staff while enjoying free, tasty provisions. Learn more on the Staff Association website.
Staff Service Awards This year’s Staff Service Awards Ceremony takes place on Thurs., Nov. 30 from 3 - 4 p.m. in person for honorees. It will also be live-streamed through Zoom here for everyone who wishes to attend. This ceremony honors staff who have celebrated an eligible service milestone of 10, 15, 20, 25, 30, 35, 40, 45 or 50 years of service between July 1, 2022 and June 30, 2023. Learn more on Blink.
Celebration of Cultures Experience an extraordinary cultural event on Wednesday, Dec. 6 from 11 a.m. - 1 p.m. at the Epstein Family Amphitheater, featuring lunch and performances focused on celebrating and amplifying the diverse cultures, perspectives, and attributes in the range of communities/identities that exist across UC San Diego. Learn more about how to attend on Blink.
Mental Health and Wellness Resources
Low Back Pain Workshops These free, 60-minute workshops led by an experienced recreation trainer will provide participants with knowledge, hands-on skills, and tools to improve and relieve low back pain. Upcoming sessions are today, November 16 and December 5. Registration through the Recreation Center website is required to participate. Space is limited.
Employee Wellness Survey Help inform and shape the current and future UC San Diego Employee Wellness programs by taking a 5-minute survey, open now through Dec. 15. Your answers will help understand your workplace wellness needs, and ensure the implementation of programs, events, and resources to support your well-being at UC San Diego. Survey participants will be eligible for raffle prizes.
Upcoming Events
Save the date and register for these upcoming events:
Q1 People Leader Summit, Wednesday, Jan. 17, 9:30 - 11 a.m. A development event for People Leaders on campus. Learn more on Blink, and register through Zoom here.
Q1 Staff Town Hall, Tuesday, Feb. 6, 1 - 2:30 p.m. Now held quarterly, UC San Diego campus staff gather for a virtual Staff Town Hall, providing important updates and resources. Learn more on Blink, and register through Zoom here.
Q1 HR Forum, Monday, March 4, 1:30 - 3 p.m. Through the HR Network, a community of HR professionals at UC San Diego campus meet once a quarter to discuss valuable information necessary for members to thrive as HR practitioners on campus. Learn more on Blink, and register through Zoom here.
Professional Development and Learning Opportunities
OSI Launches Introductory AI Essentials Course The Office of Operational Strategic Initiatives at UC San Diego launched a new, asynchronous module that delves into the fascinating world of Artificial Intelligence (AI) at the introductory level. I know many of us (including myself initially) are or were hesitant to explore this new-ish and unknown world of AI. It’s normal to feel this way, but then try to push through and explore how AI can augment the work you do or even help you outside of work. So take this opportunity to jump all over this course - and just remember, do not share any personally identifiable information or private health information with AI platforms. Sign up through UC Learning Center, and reach out to osi@ucsd.edu with questions.
People Leaders can sign up for a variety of managerial and leadership development courses in our Subway Stop 2 series:
Managerial and Leadership Development Core Series opportunities:
Team Building: Setting Norms, Goals and Expectations (November 28): Register here
Collaboration and Communication Tools for Teams (December 12): Register here
Lead with grace and courage,
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Terri Winbush
Campus Chief Human Resources Officer
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People Leaders: For staff without ready access to email, please print and post a copy of this email.
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