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OFFICE OF THE CHIEF HUMAN RESOURCES OFFICER
September 14, 2023
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ALL STAFF AT UC SAN DIEGO (Excluding UC San Diego Health)
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The information in this campus notice applies to campus staff. UC San Diego Health and Health Sciences staff should refer to Pulse for the most up-to-date information.
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A Note From Your Campus CHRO, Terri Winbush
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It’s almost officially fall, everyone, on the seasonal and academic calendars. For many of you, you are gearing up to make this another amazing year for our students and in support of everything that makes this place great for our students. Others of you are planning to tackle new projects or programs, and some of you are just trying to make it through each day. In full transparency, I’m in that last category, trying to recover from being sick. I share that because I want you all to know, we are all human, even those of us who are normally bursting with joy to take on new ways to make this workplace amazing, and the People Proposition part of your life. I got a shocking reminder that I must take time for my wellness, otherwise my body will force me to take time off for my illness! It’s more than ok to take care of yourself, to get rest, take your vitamins, see your doctor, take time for your mental health, and continue to take precautions around COVID, because it is still out there.
People Leaders, lead by example. Take care of yourself, and encourage others to do the same. Schedule your vacations, remember you work to live and not vice versa. Check in with your teams and colleagues on how they are really doing. Show them grace, because they are whole people, not just or even mostly work machines.
Everyone with a People Leader, yes you, check in on them. They have the responsibility of their day-to-day jobs and being mindful about how all things in the workplace and life affect you as a whole person. If you are feeling tired and/or burnt out, they may be able to multiply those feelings by 10. Show them some grace.
As we are kicking off Hispanic Heritage month, take some time to fully embrace and celebrate the hispanic culture, learn the history, and attend an awesome event as building and sharing in community and belonging is good for the soul! You can click here to learn more about Hispanic Heritage month, which takes place Sept. 15 - Oct. 15.
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News and Resources
Last Call, almost, for Staff@Work Survey To everyone who has participated in the survey so far, thank you for taking the time to do so. For those who have not, perhaps you are skeptical that we’re not listening, or you simply haven’t made the time to fill it out. I want to reassure you that your participation is anonymous, and that we take your feedback seriously. We are paying attention to your voice, to your thoughts and opinions, and we are making a concerted effort to make UC San Diego a place where you can show up and love what you do and who you do it with. But we need your participation, so please fill out the survey through the link in your inbox. If you can’t find your email, search for Subject:"INVITATION - Staff@Work Survey ** DO NOT DELETE **” and it will be an email you received on August 16, 2023. It should take you fewer than 10 minutes. This is so important to us, we will be extending the deadline to September 29 so you can intentionally set time aside and let us know what you need to continue toward making the People Proposition your lived employee experience. You can also view the People Proposition in Spanish.
STAR Awards UC San Diego’s Staff Appreciation and Recognition (STAR) Plan for the 2023-2024 fiscal year was approved. The STAR awards program is a tool to recognize exceptional contributions among policy-covered and Clerical Unit (CX) staff employees. This year’s program has an added Criteria and Performance Standard for: Outstanding Efforts to Advance Equity and Inclusion. The 23-24 fiscal year information is available on the Employee Incentive Award Program page.
Employee Center Now Live The Employee Center, our new platform for UC San Diego campus staff to quickly and easily find HR support for their employment needs, has soft launched. Click on support.ucsd.edu/esc to visit the new site, and on this Blink link to learn more.
Triton Community - Opportunities to Engage
Help Increase Paid Research Opportunities for Undergrads The Scaling Paid Undergraduate Research (SPUR) project is all about expanding opportunities for paid undergraduate research experiences at UC San Diego, and the Design Lab is actively looking for staff and faculty members to support project teams for 3-5 hours per week during the Fall quarter. Register through this Google form, and get involved in shaping the future of undergraduate research at our university. You can learn more about the SPUR project in this YouTube video.
Volunteers Needed During Triton Weeks Of Welcome Calling staff to volunteer during Triton Weeks of Welcome - our campus-wide series of introductory activities, special programs, and signature events at the start of each academic year. There are several opportunities for you to help our students feel welcome, including Residential Move-In and being a TWOW Ambassador. Click on each of the Google form links to sign up, and learn more about the volunteer opportunities in this campus notice.
Mental Health Resources
Tritons Flourish Support Group This monthly support group facilitated by William Youngblood, M.S., LMFT, CEAP, CATP, is open to any campus employee interested in connecting with others who are committed to flourishing in their personal and professional lives. Each meeting discusses skills and strategies to maintain resilience while flourishing as we manage all the stressors we face. The next session is September 15 at 12 p.m. Register and learn more in this Zoom link.
Black, Indigenous, and People of Color (BIPOC) Support Group Facilitated by Cat Thompson, Ph.D., and Jennifer Triana, LCSW, from FSAP, this monthly group meeting provides a supportive online conversational space created for any UC San Diego campus employee identifying as BIPOC. This space is held with the intention of connecting around our identities and exploring our shared common experiences. The next session is September 19 at 12 p.m. Register and learn more in this Zoom link.
Mindful Pause with Mindfulness Meditation Group This monthly meeting facilitated by Bryan McNutt, Ph.D., LMFT, CEAP from our Faculty and Staff Assistance Program (FSAP), focuses on using practical approaches for applying mindfulness-based skills in your daily life, including work life. The next session is September 20 at 11:30 a.m. Register and learn more in this Zoom link.
Support Group for Parents and Caregivers of Neurodivergent Kids This monthly support group facilitated by Christina Lambert, Ph.D., is for UC San Diego Campus Employees who are parents and/or caregivers of kids who have been diagnosed and/or experience challenges associated with ADHD, ASD and/or LDs. The next session is September 21 at 11 a.m. Register and learn more in this Zoom link.
Remote Working Parents Support Group and Resources Return to school is possibly a time that many of us look forward to as childcare can often become a challenge during the summer. Or perhaps it’s a new and bittersweet phase, as our babies have turned into children, and we’re sending them off for their first full days of school. Or maybe you’re sending young adults off into the world. Wherever you are within these various phases of parenting, a friendly reminder for self-care and resources might be useful: Greater Good Science Center: Back to School Anxiety and Mindful Awareness Resource Center at UCLA.
You can also attend one of our upcoming support groups. The next one is for Remote Working Moms (0-5 year-olds) on September 27, 1:30 p.m., and you can join by clicking on this Zoom link.
Support Group for Neurodivergent Staff This bi-monthly support group facilitated by Christina Lambert, Ph.D., is for UC San Diego campus employees who have been diagnosed with and/or experience challenges associated with Attention Deficit Hyperactivity Disorder (ADHD), Autism Spectrum Disorder (ASD), and/or Learning Disabilities (LDs). The next session is September 28 from 12:30 - 1:30 p.m. Register and learn more in this Zoom link.
Upcoming Events
Extended Studies Invites Staff for Full Day of Activities at Park & Market Venue The Division of Extended Studies has extended an invitation to campus staff to experience the wide breadth of services and programs available to them on Thursday, Sept. 21 from 8 a.m. - 8:30 p.m. at the new Park & Market venue in downtown San Diego. Guests can explore partnership opportunities, educational initiatives and innovations, community outreach, and arts programming. Can't make it in person? Virtual breakout sessions throughout the afternoon will allow for remote participation. Learn more and register.
People Leader Summit Managers, supervisors, and leaders of humans, our inaugural People Leader Summit is around the corner, taking place Wednesday, October 18, 2023 from 10:30 a.m. - 12 p.m. As you read last month, the People Leader Summit is an online, quarterly, interactive session featuring a wealth of necessary tools for people with teams to thrive as People Leaders, including news and updates; professional development and training opportunities; a real-time Q&A where I and many others answer questions; moderated discussion groups; and more. Register through this Zoom link here.
Hispanic Heritage Month Events Join the Chicanx/Latinx Staff Association group for a series of exciting events to commemorate Hispanic Heritage Month. Their centerpiece event takes place Oct. 25 from 11 a.m. - 1 p.m. at the Price Center West Ballroom, but other events happen as early as Sept. 23, so be sure to keep an eye on their Blink site for the latest updates.
Register for the Staff Town Hall on Oct. 31, 2023 If you haven’t already, be sure to register for the next Staff Town Hall, taking place via Zoom on Tuesday, October 31 from 10:15 – 11:30 a.m. Submit your questions and register to attend through this Zoom link here. As a reminder, Staff Town Halls are now taking place quarterly, so this will be our last Staff Town Hall of 2023 - with a new format and lots of exciting content.
HR Professionals at UC San Diego - Mark Your Calendars for the HR Forum on Nov. 14, 2023 HR Professionals across UC San Diego will now have the unique opportunity to connect on a quarterly basis for professional development opportunities, best practices, and more. Our first HR Forum of 2023 will take place on Tuesday, November 14, 2023. If you are an HR professional at UC San Diego, check your email in the coming months for an invitation.
Professional Development and Learning Opportunities
Sign Up for Triton Time - A Resource for Staff Offered by Student Affairs Rise and shine with Triton Time - programming facilitated by the Student Affairs Professional Development Committee that supports staff with personal and professional growth. Attendees can learn about health, anti-racism, inclusion, artificial intelligence, community, resilience, and fun. To sign up for upcoming sessions, visit the Triton Time website.
Lean Six Sigma Scholarship Available The Office of Operational Strategic Initiatives and UC San Diego Division of Extended Studies are pleased to announce the Lean Six Sigma scholarship window for 2023/2024. Eligible staff can apply September 22 through October 30, 2023. For more information about application requirements, visit the LSS Scholarship page.
HR Staff Eligible for Discounted Rates on HR Management Courses The Division of Extended Studies has extended a special discounted rate of 50% off to all HR employees at UC San Diego, applicable toward two courses, Designing Exceptional Organizational Cultures, and Mastering Workplace Investigations. To qualify for the discounted rate, applicants must be HR employees at UC San Diego, enter code UCSDstaff50 at checkout, and register by September 21. For questions, contact Chiara Cescon.
Reminder: Learn from the Best Through Our Staff Mentorship Program The enrollment period to apply for the Staff Mentorship Program as a mentee is still open through Sept. 29, 2023. The Staff Mentorship Program is an enriching professional development experience that matches mentors and mentees based on their interests and experiences. Visit the Staff Mentorship Program site to learn more, including information on how to apply to become a mentor. Note: you can apply to be a mentor year-round.
Supervisor Resources People Leaders can sign up for a variety of managerial and leadership development courses in our Subway Stop 2 series. Highlights include:
An orientation to supervision at the university (best suited for campus supervisors):
Supervising at UC San Diego (November): Register here
Managerial and Leadership Development Core Series opportunities:
Building Inclusive Teams and Trust (October): Register here.
Team Building: Setting Norms, Goals, and Expectations (November): Register here.
Did You Know…?
You Can Score Amazing Deals Through UC San Diego Surplus Sales Before you venture out to shop for your next sofa, desk, bicycle (or even a centrifuge!), be sure to check out our surplus sales warehouse. Surplus Sales manages end of life for all excess and decommissioned university property, with a mission to repurpose, refurbish, reutilize, recycle, and resell. Learn more at the surplus warehouse website.
In Case You Missed It
Inaugural Equity in Mental Health Event Video The Office of the Vice Chancellor for Equity, Diversity, and Inclusion (EDI) in collaboration with the Faculty and Staff Assistance Program (FSAP) held its first Equity in Mental Health event on August 22 at the Qualcomm Institute Theater and Patio. The kickoff event was part of a quarterly series that focuses on education, tools, and strategies to empower our campus community to support our health and well-being to thrive at UC San Diego. In case you missed the event, you can click on this YouTube link to watch a recording, and visit the EDI page on Blink to learn more.
Watch our Exemplary Staff Employee of the Year Ceremony Video If you couldn’t make it to the Exemplary Staff Employee of the Year Ceremony on August 24, you can watch a recording on Blink. Congrats again to the deserving recipients - you are an inspiration and one of the greatest reasons UC San Diego is highly regarded.
Lead with grace and courage,
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Terri Winbush
Chief Human Resources Officer
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People Leaders: For staff without ready access to email, please print and post a copy of this email.
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