Next Review Date: TBD
Issuance Date: 08/20/1992
Issuing Office: Accounting
REFERENCES AND RELATED POLICIES
395-6 Internal Control Standards for Department Payrolls
250-7 Employment Procedures
In November, 1983, the San Diego Campus implemented the current method of distributing payroll checks. Currently, employees have two options for the disposition of their earnings. The net amount of earnings can either be deposited through an electronic process called SurePay to a financial institution (bank, savings & loan, credit union, etc.) or appear on a paper payroll check delivered to the employee in his/her department. For those employees who elect SurePay, an earnings statement similar to a payroll check stub is delivered to the employee in the department on pay day.
The distribution of employee's net payroll wages from the University of California San Diego will be made at the employee's signed option to one of the following:
New employees are required to complete a Payroll Wage Distribution Request form at the time of hire.
Employees wishing to change their wage distribution in any way must file a new Payroll Wage Distribution Request form with the Accounting Office--Payroll Division.
SurePay deposits require an initial verification period consisting of one to two pay periods (depending on the timing of form submission) before payroll earnings begin being electronically deposited. During this period, payroll checks will be produced for the employee and delivered via campus mail to the University mail code indicated on the Payroll Wage Distribution Request form. Any change in an employee's financial institution or account number information will cause a repeat of this verification period.
Employees receiving SurePay deposits who wish to change only the mail code designation for delivery of their earnings statement must complete a new Payroll Wage Distribution Request form with a notation of ``mail code change only.''
Employees wishing to discontinue the SurePay deposit method and begin receiving payroll checks in the department must file a new Payroll Wage Distribution Request form with the Accounting Office Payroll Division before the deadline established for the payroll schedule that will issue the employee's next check.
Departments have the responsibility of obtaining a
Payroll Wage Distribution Request form from all new employees. Departments should attach this form to the Employment Personnel Action Form, F02198, and submit it through normal channels to the Accounting Office.
Departments have the responsibility of notifying transferring employees that their payroll check or wage statement will not transfer to the new department automatically. Transferring employees must file a new Payroll Wage Distribution Request form with the Payroll Division to affect this change.