SPECIAL NOTICE: The UCSD Policy and Procedure Manual was discontinued in paper form effective January 1, 1999. The former campus paper manuals have been replaced by documents converted to electronic format. All new and updated policies are in html or pdf format. Older policies are being updated on an ongoing basis. If you cannot access them on the web at http://adminrecords.ucsd.edu/ppm or have questions, please contact Policy and Records Administration at x20009 or direct correspondence to mail code 0014 or e-mail .

Updates to the manual are announced by Official Campus Notices.

To review past changes, select one of the following years:
2008      2007      2006      2005      2004      2003      2002      2001      2000      1999

OCTOBER

SECTION 135 - COMPUTING SERVICES

135-5      UCSD Electronic Communications Procedures and Practices
This policy, effective 10/22/2009, has been revised to complement the 2005 University of California Electronic Communications Policy.

SECTION 100 - INSTRUCTION AND RESEARCH

100-5      Protection of Human Research Subjects
This policy has been revised to update various office and institution names. It is effective 10/20/2009.

SEPTEMBER

SECTION 410 - GIFTS AND ENDOWMENTS

410-10      Assessment of Current Gift & Private Grant Fund Interest Earnings from UCSD and the UC San Diego Foundation
This policy has been revised and updated, effective 7/1/2009.

AUGUST

SECTION 510 - USE OF UNIVERSITY PROPERTIES

510-5      UCSD Support Groups
This is a new policy effective 8/26/2009.

SECTION 300 - ACCOUNTING PROCEDURES - GENERAL

300-29      UCSD ISIS Centralized Accounts Receivable System - Billing and Collection - Aging
This policy has been revised and updated. It is effective 8/19/2009.

SECTION 10 - CAMPUS ORGANIZATION

The following three organization charts are effective 8/1/2009.

10-0      UCSD Administrative Organization Chart

10-0.0      Chancellor's Office Organization Chart

10-0.2      Vice Chancellor - External and Business Affairs Organization Chart

The following organization chart is effective 8/11/2009.

10-0.7      Vice Chancellor - Resource Management & Planning Organization Chart

JULY

SECTION 410 - GIFTS AND ENDOWMENTS

410-3      Administrative Fee on Gifts Made to UCSD and the UC San Diego Foundation

This policy has been revised and updated. It is effective 7/1/2009.

MAY

SECTION 10 - CAMPUS ORGANIZATION

10-0.1      Senior Vice Chancellor - Academic Affairs Organization Chart

The Senior Vice Chancellor - Academic Affairs organization chart has been updated to reflect recent changes in the senior vice chancellor's office. The chart is effective 5/7/2009.

APRIL

SECTION 270 - CEREMONIES, CONDUCT AND DISCIPLINE

270-7      Smoke-Free Policy

This policy has been updated to increase the smoke-free perimeter from 20 to 25 feet. The policy is effective 4/21/2009.


SECTION 10 - CAMPUS ORGANIZATION

10-0.4      Vice Chancellor - Health Sciences Organization Chart

The Vice Chancellor - Health Sciences organization chart has been updated to reflect recent changes. The chart is effective 6/10/2009.

10-0.8      Vice Chancellor - Student Affairs Organization Chart

The Vice Chancellor - Student Affairs organization chart has been updated to reflect the appointment of Karen Calfas as the Assistant Vice Chancellor of Student Wellness. The chart is effective 4/1/2009.

MARCH

SECTION 10 - CAMPUS ORGANIZATION

10-0.0      Chancellor's Office Organization Chart

The Chancellor's Office Organization Chart has been updated to reflect any recent changes. The chart is effective 3/31/2009.

FEBRUARY

SECTION 10 - CAMPUS ORGANIZATION

10-0      UCSD Administrative Organization Chart

10-0.1      Senior Vice Chancellor-Academic Affairs Organization Chart
10-0.2      Vice Chancellor-Business Affairs Organization Chart
10-0.3      Vice Chancellor-External Relations Organization Chart
10-0.4      Vice Chancellor-Health Sciences Organization Chart
10-0.7      Vice Chancellor-Resource Management & Planning Organization Chart
10-0.8      Vice Chancellor-Student Affairs Organization Chart

The UCSD Administrative Organization Chart and Vice Chancellor Charts listed above have been updated to reflect recent appointments and reorganization of units. The charts are effective 2/1/2009.

SECTION 300 - ACCOUNTING PROCEDURES - GENERAL

300-20     Sub-Cashiering and Change Funds
300-30     Disposition of Checks and Cash Received as Payments to the University

The accounting policies listed above were rescinded as of 2/11/09.

SECTION 395 - BUSINESS & FINANCIAL SERVICES - PAYROLL

395-10       Employee Benefit Expenditures, Schedule of Employer Matching Contribution Rates, Supplement I

Supplement I was updated to reflect the rates effective 1/1/2009. Changes were made to the following items:

I. Retirement - DCP-FICA, OASDI; II. Group Health Insurance Program; III. Group Dental Insurance; IX. Non-Industrial Disability Insurance.

JANUARY

SECTION 10 - CAMPUS ORGANIZATION 10-0.4      Vice Chancellor-Health Sciences Organization Chart

The Vice Chancellor-Health Sciences Organization Chart has been streamlined to show the reporting structure of the Deans, Associate Deans, and Assistant Deans. It also reflects any recent personnel changes. The chart is effective 1/1/2009.

10-0.8      Vice Chancellor-Student Affairs Organization Chart

The Vice Chancellor-Student Affairs Organization Chart has been changed to reflect the organizational changes to personnel reporting to the Associate Vice Chancellor Resource Administration. The chart is effective 1/1/2009.

10-0.9      UCSD Medical Center Organization Chart

The UCSD Medical Center Organization Chart has been changed to reflect the the appointment of new personnel, title changes and organizational changes. The chart is effective 1/1/2009.

SECTION 100 - I&R POLICY AND ORGANIZATION

100-4      Integrity of Research

This policy was issued March 1, 2006. It has now been published in PPM Online.

SECTION 200 - PERSONNEL-GENERAL

200-9      Disability Access Guidelines

UCSD Contacts for Americans With Disabilities Act, Supplement I, has been updated for 2009.