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OFFICE OF THE CHIEF HUMAN RESOURCES OFFICER
October 16, 2023
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ALL STAFF AT UC SAN DIEGO (Excluding UC San Diego Health)
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The information in this campus notice applies to campus staff. UC San Diego Health and Health Sciences staff should refer to Pulse for the most up-to-date information.
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A Note From Your Campus CHRO, Terri Winbush
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I hope that you all are safe and healthy. I first must acknowledge the devastation that is taking place in the Middle East. Please utilize the resources that our Chancellor shared in the message last week. I encourage you to ensure that you are fully informed before you engage in what can be heated and nuanced discussions. Remember to exercise grace with yourself and with others.
We are now fully into the fall quarter, and campus is abuzz! For those of you who were able to take some time off during the summer (and even if you were not), I hope you are excited and ready to continue the great learning experience for our students.
Speaking of great experiences for our students, last week I had the great pleasure of participating in the International Day of the Girl Child event at our very own Preuss School with many other women leaders in San Diego. Let me tell you, what Dr. Helen Griffith and her team are doing is inspiring! Those girls are brilliant, confident, strong, and embody The Preuss Way of kindness, respect, and excellence. When you think of all of the amazing accomplishments of UC San Diego, please remember that we have amazing future leaders in 6th through 12th grade that we all contribute to in many ways.
I also had the opportunity to attend the recent Celebrate the Night event hosted by the Staff Association to recognize the contributions of everyone working evening and overnight shifts. For those of you in attendance, thank you so much for your grace and support for me while I delivered my remarks in English and in Spanish. It was important to me that everyone present knew how much I appreciate all of you and your hard work, and wanted your heart to hear me.
I look forward to seeing People Leaders at our first People Leader Summit on Wednesday (more info below), and everyone at our Staff Town Hall on October 31. Now on to the business!
News and Resources
Curtailment/Winter Closure Clarification Many of you reached out related to the Curtailment/Winter closure notice concerned because the dates established by UC San Diego are different from the dates listed by UCPath. First, I want to assure you that the dates in the campus notice are correct. I had hoped UCPath would post an updated calendar for the several locations that determined dates aligned with our Absence From Work Policy, but that will likely not occur. Thank you to our Health HR colleagues who created local calendars, and to the amazing Bea Florentino from Data, Systems, & Processes, who posted them on our Payroll page along with immediate alerts to address the confusion.
Open Enrollment for 2024 Begins Oct. 26 The Open Enrollment period for 2024 will kick off Thursday, October 26, 2023 at 8 a.m. PDT, and conclude November 17, 2023 at 5 p.m. PST. Open Enrollment is the window during which employees and retirees may change their coverage or add eligible dependents onto their health insurance. As always, there will be a variety of resources and learning opportunities available to help you make the best decisions about coverage for you and your family. Visit the Open Enrollment page on Blink starting October 26 for more information. As a heads up, medical premiums are increasing in 2024. We continue to receive information from systemwide HR, and will provide updates about changes for 2024 in a dedicated open enrollment campus notice later this week that will have specific information and resources to help you evaluate your 2024 benefits options.
Nomination Period for Inclusive Excellence Awards Now Open The nomination period for the Inclusive Excellence Awards, which honor staff, faculty, students, departments, and organizational units or groups who have made outstanding contributions in the areas of inclusion, equity, diversity, and the UC San Diego Principles of Community, is open through November 13, 2023. You can learn more about the awards and nomination criteria on Blink and through this recent campus notice.
Retirement of Kim Ayoub, Senior Director of Talent Solutions Following more than 34 years of exemplary dedication to UC San Diego, Campus Human Resources Senior Director of Talent Solutions Kim Ayoub will be retiring from UC San Diego on January 4, 2024. Her last working day will be October 27, 2023. You can read more in this campus notice sent out last week.
UCPath Projects: November Release November will mark the release of two projects in the UCPath system, including Salary Cost Transfer Redesign, and Hire Pilot. For a summary of new features, along with links to our upcoming UCPath Projects, review the November Release project space on Blink.
UC San Diego Accessibility Efforts October is National Disability Employment Awareness Month. Learn more about UC San Diego's Accessibility Efforts on the disability resources page on Blink, which also includes Fall 2023 updates related to electronic accessibility and staffing. If you have any comments related to these efforts, they may be submitted through this comment form.
Abusive Conduct Policy and Required Training As you saw in the recent campus notice, the Office of the President has instituted a system-wide Abusive Conduct in the Workplace policy, accompanied by required training for all employees, including staff, academics, and UC San Diego health employees. You will receive a notification, if you haven’t already, from the UC Learning Center when the course is assigned to you this week (the week of Oct. 16), and have 100 days to complete the training after assignment. To review the policy and for additional resources, visit the Abusive Conduct in the Workplace training information site on Blink.
Triton Community - Opportunities to Engage
Volunteer with the English-in-Action Conversation Program to Help Our International Community with Conversational English The UC San Diego English-in-Action (EIA) Conversation Program is seeking staff and faculty volunteers to meet with an international student, scholar or spouse for 1-2 hours every week to assist in improving their English conversation skills, and to share our American culture. To sign up, email Program Coordinator, Shelly Taskin.
Celebrate the Arts at UC San Diego During National Arts and Humanities Month The School of Arts and Humanities invites members of UC San Diego to immerse in the arts during National Arts and Humanities Month this October. Visit their Blink site for ways to engage.
Get Your Spirit On During Homecoming Week Oct. 16-22 Homecoming and Family Weekend is an all-campus event that brings the entire UC San Diego community together. With more than 20 events, there’s something for everyone. Visit the homecoming site to learn more.
Mental Health and Wellness Resources
Low Back Pain Workshops These free, 60-minute workshops led by an experienced recreation trainer will provide participants with knowledge, hands-on skills, and tools to improve and relieve low back pain. Upcoming sessions are November 16 and December 5. Registration through the Recreation Center website is required to participate. Space is limited.
Employee Wellness Survey Help inform and shape the current and future UC San Diego Employee Wellness programs by taking a 5-minute survey, open now through Dec. 15. Your answers will help understand your workplace wellness needs, and ensure the implementation of programs, events, and resources to support your well-being at UC San Diego. Survey participants will be eligible for raffle prizes.
Upcoming Events
People Leader Summit If you are a People Leader (manager/supervisor) at UC San Diego, you received an invitation to join the People Leader Network, along with information to attend our inaugural People Leader Summit on Wednesday, October 18, 2023 from 10:30 a.m. - 12 p.m. We’ll be recording this session in case you can’t make the event. This is a quarterly event, so stay tuned for upcoming dates in the near future.
Latinx Heritage Month Commemoration Event Join the Chicanx/Latinx Staff Association group for their centerpiece event on Wednesday, Oct. 25 from 11 a.m. - 1 p.m. at the Price Center West Ballroom, featuring keynote speaker, Kat Lazo. You can learn more on the Latinx Staff Association Blink page.
Register for the Staff Town Hall on Oct. 31, 2023 In case you haven’t, register for the next Staff Town Hall, taking place via Zoom on Tuesday, October 31 from 10:15 – 11:30 a.m. Submit your questions and register to attend through this Zoom link here. As a reminder, Staff Town Halls are now taking place quarterly, so this will be our last Staff Town Hall of 2023 - with a new format and lots of exciting content that you won’t want to miss.
Professional Development and Learning Opportunities
Staff Mentorship Mentors Needed The Staff Mentorship Program, an enriching professional development experience that matches mentors and mentees based on their interests and experiences, is now making matches for the Fall 2023/Winter 2024 session. We are in need of mentors, so if you are willing to serve as a mentor, or know anyone who would be a great mentor, please encourage them to apply through this mentorship page on Blink.
Supervisor Resources People Leaders can sign up for a variety of managerial and leadership development courses in our Subway Stop 2 series. Upcoming highlights include: An orientation to supervision at the university (best suited for campus supervisors): Supervising at UC San Diego (November): Register here. Managerial and Leadership Development Core Series opportunities: Collaboration and Communication Tools for Teams (December): Register here.
HR Professionals at UC San Diego - Mark Your Calendars for the HR Forum on Nov. 14, 2023 As a reminder, HR Professionals across UC San Diego will now have the opportunity to connect on a quarterly basis for professional development opportunities, best practices, and more. Our first HR Forum of 2023 will take place on Tuesday, November 14, 2023 from 9:30 - 11 a.m. If you are an HR professional at UC San Diego, you can expect to hear more from Campus HR this week.
Lead with grace and courage,
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Terri Winbush
Chief Human Resources Officer
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People Leaders: For staff without ready access to email, please print and post a copy of this email.
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