Dear Congressman Bates:
Please make sure that you have the CORRECT
STATIONERY before beginning the letter.
The Chancellor's stationery is available in Administrative Records, 108
UCtr; stationery for the Vice Chancellors and Director may be obtained
from their respective offices. Prepare one copy for the Chancellor's
files with one copy of any attachment(s).
BLOCK style and FONT SIZE 12 in either Times New
Roman or Arial is to be used when
typing correspondence for the Chancellor. DO NOT justify right
margin.
The DATE should be typed somewhere
under the UC seal at least three spaces down from "La Jolla" regardless
of the length of the letter. The space between the date and addressee
information should be not less than two spaces and no more than twelve
spaces, depending upon the length of the letter.
If a SUBJECT LINE is used, two spaces
are to be left between the addressee information and the subject line.
The word "SUBJECT" is to be typed in all caps. Leave two spaces
after the subject line and begin the salutation. A COLON should
be used after the salutation.
Begin the body of the letter two spaces down
from the salutation. Make sure that the text of the letter is presented
nicely on the page.
If you have any questions regarding these
guidelines, please call Administrative Records, extension 40103.
HONORABLE JIM BATES
Date of Letter
Page 2
When typing a MULTI-PAGE LETTER, begin
the identifying information four spaces from the top and in the upper
left hand corner of a plain white sheet of bond. The name of the
addressee, the date of the letter on the next line and the word "Page"
with the number of the page on the following line. Continue the body of
the letter four spaces down from the "Page" line.
In closing, put kind regards on all letters.
Please provide five spaces between "Kind regards" and Marye
Anne Fox.
Kind regards,
Marye Anne Fox
Chancellor
Attachment
cc: Put list of cc's here
